The Executive Assistant will be responsible for providing high-level administrative support to the company’s senior leadership team, including the CEO, COO, and other executives. The ideal candidate will have excellent organizational and communication skills, be proactive and detail-oriented, and be able to handle a fast-paced and dynamic work environment.
Key Responsibilities:
- Coordinate and manage the daily schedules of the senior leadership team, including arranging meetings, appointments, and travel arrangements.
- Act as the first point of contact for internal and external stakeholders, including clients, partners, and vendors.
- Prepare and distribute correspondence, presentations, and reports for the senior leadership team.
- Conduct research and gather information for projects and presentations.
- Maintain and update the company’s database of contacts, including clients, partners, and vendors.
- Organize and coordinate team meetings and events, including logistics, agendas, and materials.
- Take minutes and follow up on action items from meetings.
- Assist with expense tracking and management for the senior leadership team.
- Manage confidential and sensitive information with discretion.
- Collaborate with other team members to ensure efficient and smooth operations.
Qualifications:
- Bachelor’s degree in Business Administration, Communications, or related field.
- Minimum of 3 years of experience as an Executive Assistant or in a similar role.
- Proficient in Microsoft Office Suite and excellent typing skills.
- Demonstrated ability to manage multiple tasks and priorities in a fast-paced environment.
- Excellent communication and interpersonal skills.
- High level of discretion and ability to maintain confidentiality.
- Strong attention to detail and organizational skills.
- Proactive and able to anticipate the needs of the senior leadership team.
- Strong problem-solving and decision-making skills.
- Experience working in a global and diverse team is an asset.
We Offer:
- Competitive salary and benefits package.
- Opportunity to work with top experts and leaders in policy and economic consulting.
- Professional development and growth opportunities.
- Dynamic and inclusive work environment.
- Flexible working arrangements.
If you are a highly organized and proactive individual with a passion for supporting top leaders and the ability to thrive in a fast-paced and dynamic environment, we want to hear from you! Apply now to join our team at Global Policy Ltd as an Executive Assistant.