Job summary The Directorate of Pathology provides a clinically led and comprehensive pathology service to hospital clinicians and primary care throughout Gwent and South Powys serving a catchment population of approximately 600,000.The service supports the diagnosis, prognosis, and monitoring of disease and the efficacy of treatment via the provision of analytical tests of a high scientific quality with a timely turnaround time. In the Biochemistry department we process > 5000 samples a day and have a large team of over 60 staff.We are looking for a highly motivated, enthusiastic Business Support Officer to join our progressive and dynamic Biochemistry team. The post holder will provide a confidential, comprehensive, and efficient administrative service to the Biochemistry senior management team within ABUHB. Main duties of the job The successful applicants' duties will include: Maintaining personnel records, PADR recording, staff absences and staff recruitment. Administration support for the management of invoices, ensuring invoices are processed and completed to comply with financial requirements. Maintaining and creating call off orders. Organise meetings, keeping accurate records and distribution of minutes. Support the management of laboratory assets. Experience using NHS applications such as oracle, Q-pulse, ESR and healthroster will be advantageous. The post will be based at the Grange University Hospital, but you may be required to work on other HB sites. Excellent communication, organisational and IT skills are essential. Candidates must be educated to NVQ Level 3 or equivalent, as will an enthusiastic approach and relevant experience. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply. Hours: 18.75 hours per week Wednesday - Friday. About us Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff. We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work. Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future. Date posted 05 February 2025 Pay scheme Agenda for change Band Band 4 Salary £26,928 to £29,551 a year per annum pro rata Contract Permanent Working pattern Part-time Reference number 040-AC052-0225 Job locations Grange University Hospital Caerleon Road Cwmbran NP44 8YN Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. Person Specification Values/ Others Essential Uphold the values and behaviours framework of ABUHB. Flexible approach to work to meet the needs of the service Expected to be able to travel across ABUHB as required. Aptitude and Abilities Essential Working knowledge of IT applications i.e. powerpoint, excel, word Ability to plan and prioritise work according to demand Excellent communicator both written and verbal Ability to work both independently and as part of a team. Excellent organisational skills/ work under pressure Good minute taking skills Desirable Working knowledge of Healthroster, QPulse, Oracle and ESR Experience Essential Demonstrable and strong experience of secretarial work, managing a busy workload. Knowledge of using spreadsheets / databases/Microsoft office Proven organisational ability Previous office / laboratory experience Proven ability to liaise with people at all levels Desirable Experience of working in NHS organisations and familiar with NHS terminology Experience of using NHS applications Qualifications/Knowledge Essential Knowledge of secretarial and administrative procedures and systems, acquired through training and experience to Diploma level Strong understanding of Microsoft package Understanding of Medical conditions and terminology Typing RSA II/III or equivalent word processing/Keyboarding skills Desirable Comprehensive working knowledge of NHS information systems such as ESR Understanding of Pathology legacy systems. Person Specification Values/ Others Essential Uphold the values and behaviours framework of ABUHB. Flexible approach to work to meet the needs of the service Expected to be able to travel across ABUHB as required. Aptitude and Abilities Essential Working knowledge of IT applications i.e. powerpoint, excel, word Ability to plan and prioritise work according to demand Excellent communicator both written and verbal Ability to work both independently and as part of a team. Excellent organisational skills/ work under pressure Good minute taking skills Desirable Working knowledge of Healthroster, QPulse, Oracle and ESR Experience Essential Demonstrable and strong experience of secretarial work, managing a busy workload. Knowledge of using spreadsheets / databases/Microsoft office Proven organisational ability Previous office / laboratory experience Proven ability to liaise with people at all levels Desirable Experience of working in NHS organisations and familiar with NHS terminology Experience of using NHS applications Qualifications/Knowledge Essential Knowledge of secretarial and administrative procedures and systems, acquired through training and experience to Diploma level Strong understanding of Microsoft package Understanding of Medical conditions and terminology Typing RSA II/III or equivalent word processing/Keyboarding skills Desirable Comprehensive working knowledge of NHS information systems such as ESR Understanding of Pathology legacy systems. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Aneurin Bevan University Health Board Address Grange University Hospital Caerleon Road Cwmbran NP44 8YN Employer's website https://abuhb.nhs.wales/ (Opens in a new tab)