The Vacancy
Job Purpose
To provide comprehensive, professional, and efficient administrative support to the Account Director and senior leadership team. This role ensures the smooth operation of daily activities by managing schedules, coordinating meetings, and handling confidential information with the utmost discretion.
Additionally, the position involves offering administrative assistance to various business departments as needed, facilitating effective communication and collaboration across the organization. The role demands a proactive approach to problem-solving, a high level of organizational skills, and the ability to adapt to the dynamic needs of the business.
Key Accountabilities
The main duties of this role will include:
1. Providing full administrative support to Account Director and all senior leadership team
2. Ensuring effective communication and good rapport at all levels
3. Diary management, scheduling calls / meetings etc
4. Data gathering, reporting generating and circulation in advance of meetings
5. Weekly 'cascade' production and distribution, ensuring relevant contact with key stakeholders, issuing timely reminders for content and circulating any associated documentation
6. Co-ordination of monthly newsletters for the account, liaising with key stakeholders for input and information, overall creation and design control.
7. Co-ordination of meetings, attending, taking actions and tracking them to completion
8. Task management, ensuring team work load comprising regular and reactive tasks is carried out to highest standard and agreed deadlines
9. Management of shared mailbox, picking up and dealing with any queries raised and seeing through to resolution
10. Analysing and presenting information in various formats, e.g. spreadsheets, charts, presentations, and written reports
11. Coordination of appropriate projects for the senior leadership team and extended business
12. Generating POs, liaising with Finance dept and relevant senior team members for sign off and approval
13. Booking Meeting rooms and arranging any catering as required
Knowledge, Skills & Abilities
1. Educated to Higher Grade / A Level standard
2. Background or relevant qualification in Administration preferable
3. Ability to extract, collate and present performance data relevant to the business
4. Ability to work under pressure
5. Confident liaising and communicating at senior level.
6. Experience in developing strong working relationships with colleagues
7. Willingness to work flexible hours
8. Familiarity with assessment and disciplinary procedures preferred
9. IT literate with advanced MS Word, Excel and PowerPoint
10. Strong organisational skills with the ability to manage multiple priorities
11. Highly developed communication skills, confident in communicating at all levels both written and verbally
Closing Date: 29th November 2024
The Company
In 1985, husband and wife Willie and Susan Haughey established City Refrigeration Holdings. The pair set out with one goal - to make a positive change in the facilities management industry.
The Haugheys founded their enterprise on the values of collaboration and transparency, replacing client/contractor relationships with long-term, mutually beneficial partnerships. Each partner receives a unique strategy, shaped by the needs of the business and implemented by a bespoke, self-delivered model.
It is this focus that has allowed the City Group to grow from its humble beginnings into one of the world's most trusted facilities management companies. The business now employs over 12,000 people and has established divisions across Europe, Australia, North America and Asia. It has also diversified the services it offers to include maintenance and engineering, technical procurement and support, cleaning and ancillary services across retail, residential and commercial markets.
Now more than three decades into its story, City remains rooted in the core values established by the now Lord and Lady Haughey and remains passionate about sharing its unparalleled professionalism, quality, customer service and value with partners around the globe.
About City
Our Benefits
Pension Scheme
Retail Discounts
Cycle to Work Scheme
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