Job summary Team Administrator Band 3 Part-Time 30 Hours per week Working within the Employee Service Centre at the Castle Hill Hospital the Team Administrator will provide efficient and effective administrative support to the Director of People Services, the Head of Rostering, Temporary Staffing and Medical Management and the Group Medical Staffing Manager. As an integral part of the team responsibilities include arranging and attending key meetings, diary management, taking notes and/or updating project action logs across the team's portfolio as well as leading on specific actions as required. The successful candidate will have excellent communication skills with the ability to problem solve whilst prioritising daily tasks. This is a fantastic opportunity to become part of a team that provides people focused services across the Humber Health Partnership. Main duties of the job Provide day-to-day diary management and administrative support to the Director of People Services and associated senior leadership team. Arranging key meetings, taking notes and/or updating project action logs across team portfolio as required. Provide administrative support for internal and external audits, ensuring actions are completed within required timescales and central systems are updated as required. Arrange and maintain a number of regular meetings with internal and externalcolleagues, for example, agency management meetings, internal project meetings. Under the guidance of the Director of People Services, and other senior colleagues as required, format and structure reports for submission to key groups/committees. Utilising relevant systems submit Non-Stock Requisitions and Purchase Orders forauthorisation, maintaining internal logs as required. Resolve routine and non-routine queries, answer questions and signposts to other sources of information as appropriate. Use judgment to make decisions based on existing processes and problem solve issues. Achieve own designated objectives and Key Performance Indicators (KPIs). Be an effective team member and co-operate to achieve common goals. Maintain the Group's intranet site with information relevant to the role. Support colleagues to ensure that agreed standards are maintained. About us The Humber Health Partnership is one of the largest acute and community Partnership arrangements in the NHS, seeing well over one million patients every year and managing a budget of over £1.3 billion. Made up of two Trusts - Northern Lincolnshire and Goole NHS Foundation Trust (NLAG) and Hull University Teaching Hospitals NHS Trust (HUTH) - our Partnership has significant ambitions and is committed to delivering world-class hospital and community services for the 1.65 million people we serve. Together we employ nearly 20,000 staff. Our five main hospital sites are Diana, Princess of Wales Hospital, Scunthorpe General Hospital and Goole and District Hospital, for NLAG and Hull Royal Infirmary and Castle Hill Hospital for HUTH. As Teaching Hospitals working with the Hull York Medical School, we both lead and contribute to research in many areas - biomedical research, primary care, palliative medicine, cardiovascular and respiratory medicine, vascular surgery, cancer surgery and oncology. We believe that by developing a diverse, inclusive, innovative, skilled and caring workforce, we can deliver excellent care to our patients and a great future for our employees, our Partnership and our community. Date posted 20 February 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year pro-rata Contract Permanent Working pattern Part-time Reference number 356-25-6943656-A Job locations CHH Hull HU16 5JQ Job description Job responsibilities For further details with regard to this vacancy opportunity, please see the attached Job Description and Person Specification. Job description Job responsibilities For further details with regard to this vacancy opportunity, please see the attached Job Description and Person Specification. Person Specification Qualifications Essential oUnderstanding of a range of work procedures and practices, some of which are non-routine, which require a base level of theoretical knowledge to NVQ3 level or equivalent experience. Experience Essential Experience in working in a administrative role, providing support and guidance to colleagues. Desirable Experience in working within the NHS. Experience of managing and updating systems Skills Essential Excellent verbal and written communication skills. Ability to prioritise workload and meet deadlines. Competent in the use of the full suite of Microsoft Office programmes, particularly Word and Excel. Person Specification Qualifications Essential oUnderstanding of a range of work procedures and practices, some of which are non-routine, which require a base level of theoretical knowledge to NVQ3 level or equivalent experience. Experience Essential Experience in working in a administrative role, providing support and guidance to colleagues. Desirable Experience in working within the NHS. Experience of managing and updating systems Skills Essential Excellent verbal and written communication skills. Ability to prioritise workload and meet deadlines. Competent in the use of the full suite of Microsoft Office programmes, particularly Word and Excel. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Hull University Teaching Hospitals NHS Trust Address CHH Hull HU16 5JQ Employer's website https://www.hey.nhs.uk/ (Opens in a new tab)