We have a fantastic opportunity for an Executive Support Officer at Oldham Council. This is a full-time temporary role for the next 3 months with the possibility of extension.
What is the role?
Oldham Council is looking for a Registered Children’s Manager to provide administrative support to the Cabinet Members of Oldham Council. This includes responding to press enquiries and Oldham residents regarding enquiries and working in conjunction with Cabinet members and Senior Managers. The candidate must be professional, flexible, reliable with a high degree of confidentiality, diplomacy, and sensitivity.
What are your responsibilities?
* Manage the diary of the Cabinet Members and Deputies, ensuring appointments are scheduled taking into account political and Council priorities, consulting with the EA to the Leader as necessary.
* Proactively screen the Cabinet Members’ email inbox, undertaking items of casework and meeting requests, assessing the importance of emails received, and reallocating these as appropriate, consulting with the EA to the Leader as necessary.
* Provide a comprehensive secretarial support service for the Cabinet and the Deputies, including producing word processed documents in the corporate style, correspondence, reports, creating and maintaining spreadsheets, and formatting presentations.
* Assist district caseworkers with information gathering and securing assistance of Council Officers to provide relevant and effective responses, consulting with the ESO as necessary.
* Manage correspondence to the Cabinet Members and Deputies, formulating routine responses and acknowledgements to correspondence and customer queries, and taking the initiative to respond on behalf of the Cabinet Members where appropriate.
* Undertake support tasks for the Cabinet Members and Deputies, including progress chasing, preparing papers/agendas, and document management.
* Deal with members of the public on behalf of the Cabinet Members and Deputies, managing complaints and difficult issues where the Council’s and Cabinet Member’s reputation is at stake.
* Assist Constitutional Services in collating Cabinet responses to questions submitted for Council meetings by progressing and collating responses.
* With support from the Executive Assistant to the Leader, identify key and relevant issues on which the Cabinet Members and Deputies need to be aware.
* Coordinate meetings, considering attendees' availability, ordering refreshments in accordance with council policy, booking venues, taking minutes/action points, and ensuring any follow-up actions arising from meetings are progressed.
What skills do you need?
* Recent experience as an Executive Support Officer / Executive Assistant or Personal Assistant for a local authority is beneficial.
* Excellent IT skills, as you will be using Microsoft Office and internal Council IT Systems.
* Excellent people skills, as you will be speaking to the public, other members of staff, and managers.
* Strong minute-taking experience, along with diary management and strong attention to detail.
Next Steps:
To receive a full job description, please apply below or email your CV to.
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