Arthrex is a fast-growing Medical Device company in the Healthcare sector, specialising in the world of sports medicine but busy disrupting multiple other areas including distal extremities, arthroplasty and biologics amongst others This is just the start of a great journey we are the orthopaedic company to watch in the coming years We continually have new opportunities that need hungry, creative and problem-solving minds with a can do attitude to really spark them into life.
The Job
As an Facilities & Office Manager, you will be responsible for maintaining the seamless operation of our reception, office, events and facility administration. This full-time position provides flexible hours to satisfy the varying demands of covering reception and assisting with the medical education courses. An eye for detail, peripheral awareness, and a 5-star "customer experience" will be the minimal requirements.
Duties and Responsibilities:
The Facilities Manager & Office Manager will be responsible for overseeing the day-to-day operations of the facility and office environment, ensuring that both are safe, efficient, and well-maintained. This role involves managing an extended team of contractors, coordinating with various departments, and ensuring compliance with health and safety regulations.
Focus will be on providing support needed to the department leads (Operations, Commercial, Finance and HR) based within the facility to ensure we deliver optimal working environments for all colleagues.
The role will work in close coordination with the Office Manager, innovation Point, our Medical Education Centre in Solihull to ensure efficiencies and shared practices between both locations adhere to business objectives and company standards with accountability to internal quality and compliance standards and those of the relevant industry regulatory bodies.
Key Responsibilities:
Oversee the maintenance and operation of the facility, including HVAC, electrical, plumbing, and other systems.
Manage and supervise a team of maintenance staff and office support personnel.
Develop and implement facility and office management policies and procedures.
Close working partnership with sister facility OM to ensure effective communications, and optimal co-=ordination of all maintenance schedules and operations across sites.
Ensure compliance with health and safety regulations as well as managingthe compliance standards needs by coordinating and planning regular inspections, maintenance and testing of electrical equipment and safety devices
Coordinate with other departments to ensure smooth operations.
Manage budgets and ensure cost-effective operations.
Plan and oversee facility and office upgrades, renovations, and repairs. Support coordination projects to minimize disruption to operations.
Conduct regular inspections and audits of the facility and office.
Handle emergency situations and develop contingency plans.
Oversee office administrative functions, including supplies management, reception services, and office layout planning.
Qualifications:
Bachelor's degree in Facilities Management, Business Administration, Office Management, or a related field.
Professional certification in facilities management (e.g., BIFM Level 3 Diploma) is preferred.
Strong knowledge of health and safety regulations.
Excellent organisational and leadership skills.
Strong communication and interpersonal skills.
Ability to manage budgets and financial plans.
Experience in project management and overseeing facility and office upgrades an advantage
General requirements:
Demonstrable experience of office management gained over a minimum of 3 years running an office
Experience of using the Microsoft Office Suite software (Word, Excel & Outlook) and other commonly used office packages
Proven negotiation and relationship-building skills working with potential and existing suppliers
Possess a problem-solving approach to work
Strong organisational and leadership skills
Willingness to embrace new technologies and systems to improve our ways of working.
Review, monitor and update the Heath and Safety Policy, Fire and evacuation regulations and first aid
Working Arrangements:
Please note this is a full-time position (40 hours per week) Monday to Friday.
Travel activity:
Regularly visit Solihull location to conduct inspections, meet with on-site staff, address site-specific issues and ensure compliance with company standards.
Compensation and benefits:
25 days annual leave plus 8 Bank Holidays (pro rata), free on-site car parking, Contributory Pension scheme, Medical Cashback plan, Group Income Protection and Life Assurance, onsite parking, canteen and lunch provided.
All qualified applicants will receive consideration for employment regardless of race, religion, age, sex, sexual orientation, gender identity, national origin, disability, and any other protected characteristics under the Equality Act 2010.TPBN1_UKTJ