POSITION PURPOSE
The Finance Assistant will assist the team daily to ensure that the administration of the various aspects of the Accounts office are maintained across the 3 areas. The three areas this position will assist in are Income Audit, Accounts Receivable and Accounts Payable, the successful candidate will assist in each are as required.
ESSENTIAL FUNCTIONS
The Finance Assistant will be required to assist with the following roles
Income Audit:
* Reconcile daily sales and prepare daily sales report
* Reconcile and prepare daily rebates, paid-outs and correction report
* In-House Guest Control (Guarantee of Payments, Rates Applied, Credit, PM Accounts, Rooms Discrepancies)
* Auditing of Packages and Package Allocation
* No-Show Control
* Complimentary Rooms Control
* Audit of Comp Form requests
* Audit F&B, Spa and Golf open checks, discount checks and void checks
* Reconciliation, Control and Redemption of Gift Vouchers and Gift Certificates
* Audit banqueting function sheets
* Active participation in Group Summary Meetings and BEO Meetings
* Audit internal telephone and internet revenue
* Prepare gratuity and paid out reports
* Audit mini bar, laundry, spa and 3rd Party Store revenues
* Reconcile concierge revenues against invoices, guarantee concierge commission is calculated correctly
Accounts Receivable:
* Verify the balance of each charge against the daily business report
* Verify all credit cards billing against the daily business report
* Post monetary receipts to appropriate account and match against appropriate invoices per remittance advice
* Post commissions deducted at source to the relevant account and match against appropriate invoice
* Ensure that grand totals of your postings (debits and credits) are in balance with the numbers of the income auditor in the income journal.
* Handle all special promotions such as Guest Reward Schemes, Travel Agent programs, Best Rate Guarantee
* Liaise with other departments for group and Travel Agency billing
* File the daily business reports by date.
CANDIDATE SPECIFICATION
* Must be eligible to live and work in the UK
* Must be able to communicate freely in the main language used in the workplace
* Requires good communication skills, both verbal and written
* Thorough knowledge of computer processing system and ability to manually perform these operations if necessary. Knowledge of Opera PMS is desirable.
* Ability to prepare and analyse data figures and transcriptions prepared on and generated by computer.
* Knowledge of computer accounting programmes.
* A high level of mathematical skills as well as budgetary analysis capabilities required.
* Bachelor’s Degree in a relevant discipline preferred.