To provide front of house cover, travel administration and EA support for the SLT.
Somebody to cover 4 days per week, Monday to Thursday on site in Bristol, hours 8 am - 4.30 pm.
Responsibilities:
1. Responsible for all reception duties: meet and greet of visitors, screening all reception calls, etc.
2. Manage travel inbox: arrange travel and internal travel arrangements, as well as accommodation requirements.
3. Support with organizing events, meetings, workshops, and any away day communication, invites, room setup, and preparation of material, catering, etc.
4. Management of stationary supplies and ordering office stationary as required.
5. Responsible for good receiving, signing for and checking in deliveries, and distributing to recipients.
6. Sorting and delivering post, trips to Post Office as required.
7. Provide admin support for the management team as required.
Some scope to deal with routine and non-routine problems unsupervised. More complex problems would be referred to supervisor but the ability to think independently is essential.
External contact and communication with all levels. Regular internal communication with all levels of staff face to face, by telephone, and email. Regular external contact with suppliers, sub-contractors, and customers.
Routine work following established procedures. Some problems have to be solved with tight time constraints (e.g. travel arrangements). Letters/Emails to be composed as required using own initiative.
Qualifications:
1. Confident and proactive communicator, able to interact across the business in a professional manner.
2. Good interpersonal skills.
3. Resilient and reliable under pressure.
4. Ability to apply discretion and maintain confidentiality.
5. Strong MS Office skills.
6. Strong organizational and administrative skills.
7. English and Maths at GCSE level, or equivalent.
Job Info
Job Title:
Company: CV-Library
Location: Bristol, Bristol
Posted:
Closes: Dec 22nd 2024
Sector: Administration
Contract: Part Time
Hours: Part Time
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