Daily Administration – Perform routine administrative tasks to support the smooth running of the site.
* Assist Site Managers with various admin tasks on a daily basis.
* Support the project management team to optimise their activities.
* Visitor Management – book visitors to the site and ensure proper documentation is in place.
* Meet and greet visitors at reception, providing a professional and friendly first impression.
* Escort visitors around the site as required.
* Meeting Coordination: Plan and organise meetings, including booking rooms and ordering catering when necessary.
* Stationery and Supplies: Maintain and manage stationery stocks, placing orders as needed.
* Travel Arrangements – Arrange business travel for the management team, including tickets, hotels, taxis, and visas.
* Event Coordination – Coordinate with Framatome, clients, and contractors to organise on-site events, meetings, and training sessions.
* Financial Administration – Assist with budgeting, expense tracking, and financial reporting as required.
* Process invoices, purchase orders, and expense claims in accordance with company procedures.
* Onboarding/vetting – Liaising with new companies/starter regarding the onboarding process.
* Liaising with Framatome France to induct and support new French workers through the vetting process.
* Data entry from the latest BPSS into the HPC WIMS database to process the vetting process.
* Ensuring staff are vetted, inducted and competent ready for their works start date to prevent delays to program.
You are
Skills & Experience
* Ability to handle multiple interfaces and work within a transversal organisation.
* Proven experience in managing various administrative tasks efficiently.
* Excellent communication and collaboration skills, working effectively with other administrative staff, management, and clients.
* Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
* Flexible, friendly, and adaptable to changing circumstances and priorities.
* Proactive and dynamic, with a willingness to take on various tasks and responsibilities.
* Proficient in using office software applications, including Microsoft Word, Excel, and PowerPoint.
* Previous experience in office administration, preferably in a fast-paced environment.
* Experience in an international and multicultural environment (highly desirable).
* Knowledge of SAP (desirable but not essential).
* Knowledge/ experience in WIMS Data Base (desirable but not essential).
* Ability to work and interact in French (desirable but not essential).
Additional information
Level of education: Others
Place: United Kingdom, Bridgwater, Hinkley Point C
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