Position: Site Administrator
Location: Tilbury, Essex
Schedule: Monday – Thursday, 8:00 AM – 6:00 PM; Friday, half-day
Contract Duration: Minimum 12 months
Payment: PAYE
This position involves a variety of tasks ranging from basic office duties to more complex responsibilities, contributing to the overall success of the Projects.
Key Responsibilities for the job include:
* Deliver a broad range of administrative services including document control and data input
* Obtain supplier quotations, complete material requisitions for purchasing
* Compile delivery dockets and complete GRNs (Goods received Notes)
* Maintaining stock levels and purchasing of Equipment / Stationery for office
* Receive, sort, and distribute incoming mail and packages
* Completing Weekly time sheets from site for payroll purposes and agencies time-keeping records
* Administering the site Plant and Tool Register
* Assisting HR Department for onboarding personnel to site
* Assisting HR Department with Training Management System
* Participating in HSEQ Audits for ISO Purposes
* Managing travel plans, appointments and agendas of senior site management
* Assist managers and executives with administrative tasks
* Prepare reports, presentations, and other documents as requested
* Identify and resolve routine administrative problems
* Assisting colleagues whenever possible
* Adhoc assistance to all aspects of running an efficient and productive site office
Key Competencies:
* Demonstrate a proactive approach and positive attitude
* Good communication and interpersonal skills
* Good organisational skills with ability to prioritise workload, flexibility, and drive to finish key activities through to completion.
* Proficient in Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint).
* Ability to multitask and prioritize tasks effectively
* Attention to detail and accuracy in work is essential
* Familiarity with office equipment such as printers and copiers.