An excellent opportunity has arisen for a Facilities Admin Coordinator to join the DSFS Administration Team as a job share working pattern. The small but dedicated, passionate, and committed Team are based within Chesterfield Royal Hospital.
As a Facilities Administration Coordinator within the Facilities Admin Team, it is a vital position. You should be able to communicate effectively with colleagues, customers, external contractors, and other agencies as appropriate on behalf of the Facilities Admin Services Team.
The office opening hours are Monday to Friday 8.00 am - 4.00 pm.
The working pattern for this position is Wednesday to Friday 11 am - 4 pm. Flexibility is essential.
This position will provide administration support on varied tasks across all DSFS departments and will be based in a reactive reception-based facilities administration office working alongside the administration team. The administration office is based in the DSFS Estates Department and has regular contact with varied levels of workforce in a non-clinical setting.
Do you enjoy an exciting and busy challenge and have what it takes to make this team grow and provide an excellent level of customer service? If so, please see the attached Job description.
Interview date w/c 13th January 2025.
Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship; any applications which require sponsorship will not be considered.
Main duties of the job
1. General administration duties.
2. Salary data inputting.
3. To accurately support processing all calls received into the Facilities help desk using the MICAD system.
4. To ensure that all tasks are allocated to the relevant service/team/individual as appropriate, and in a timely manner.
5. Use other bespoke systems to input and retrieve data including the booking of rail tickets, accommodation, business travel, training requests, booking taxis, and maintenance requests.
6. Actively use the Unit 4 system to place orders and process invoices as requested by Facilities managers.
7. Produce accurate word processed documents from handwritten or digitally dictated material to ensure they meet the directorate requirements.
8. Manage and maintain up-to-date diaries for various Department Managers, arranging meetings and appointments on a daily basis as requested.
9. Ensure all Travel and Accommodation requests are processed in a timely manner including reconciliation of invoices using the Click-Travel system.
10. Taxi bookings over the phone and using the web-based booking system.
About us
Derbyshire Support and Facilities Services (DSFS) is a subsidiary company that's 100% owned by Chesterfield Royal Hospital NHS Foundation Trust.
DSFS has just over 900 staff in Facilities, Estates, Procurement, ICT, Patient Records, Switchboard, Finance, and Clinical Engineering. Very much part of the 'Chesterfield Royal family', DSFS builds on solid NHS foundations to offer a more commercial approach that's dynamic, flexible, and proactive.
DSFS is proud to strive to achieve a truly diverse and inclusive workforce by valuing and welcoming everyone's abilities, uniqueness, and individuality. All our colleagues have the right to and should be able to feel 100% themselves at work. We believe that all our people add to and should improve our culture and not just fit in with it. By embracing our diverse backgrounds and differences, our culture becomes richer and makes us stronger together.
Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship; any applications which require sponsorship will not be considered.
Job description
Job responsibilities
Please see the Job description and Person Specification attached to this vacancy. This document contains a full detailed description of the role and what the main responsibilities and duties are along with the criteria that is required.
Person Specification
Qualifications and Training
Essential
* Educated to GCSE level (or equivalent).
* RSA II Typewriting (or equivalent).
* Qualification in customer care.
Desirable
* ECDL.
* GCSE English & Maths (or equivalent).
* Experience in Audio Typing.
Experience
Essential
* Previous experience of organising and prioritising workload.
* Experience of dealing with the general public and telephone enquiries.
* Experience of using Microsoft Office applications e.g. Excel and Word.
* Previous experience of inputting, retrieving, and manipulating data within databases.
Desirable
* Previous experience in a healthcare environment.
Skills & Knowledge
Essential
* Co-ordinate a variety of duties that run simultaneously.
* Prioritise workload.
* Able to work under pressure.
* Excellent keyboard skills.
Desirable
* Minute / Note taking.
Personal Attributes
Essential
* Awareness of Confidentiality.
* Team Worker.
* Professional Appearance.
* Communication skills.
* Adaptable approach to meet the needs of the service.
Employer details
Employer name
Chesterfield Royal Hospital NHS Foundation Trust
Address
DSFS-Chesterfield Royal Hospital
Calow
Chesterfield
S44 5BL
Any attachments will be accessible after you click to apply.
166-DSFS-6804119 #J-18808-Ljbffr