Job summary Medical Secretary ideally with experience of using EPR/Bluespier/KP, scheduling patients for theatre, booking outpatient appointments, being able to prioritise workload and to be a team player. The post is based within the ENT Department. The post holder will provide secretarial support to the department Consultants, designated medical staff and their teams. The postholder will be responsible for maintaining records both manually and on a computer system and demonstrate the ability to handle sensitive and confidential patient information, ie clinical letters, investigations and results. The postholder acts as the first point of contact for all the forms of communication for the Consultants and medical team from GP's, patients and relatives, other hospitals. Main duties of the job Acting as link between patients, GP's, wards and theatres Using the electronic patient system (EPR) Scheduling patients on Bluespier in house system Validating patient pathways using KP About us We employ more than 6,500 staffwho deliver compassionate care from our two main hospitals,Calderdale Royal Hospital and Huddersfield Royal Infirmary as well as in community sites, healthcentres and in patients' homes. We also are incredibly proud to have almost 150 volunteers here at CHFT. We provide a range of services including urgent and emergency care; medical; surgical; maternity; gynaecology; critical care; children's and young people's services; end of life care and outpatient and diagnostic imaging services. We provide community health services, including sexual health services in Calderdale from Calderdale Royal and local health centres. These include Todmorden Health Centre and Broad Street Plaza. We continue to modernise and invest in our health services to build on our strong reputation.Foundation trusts are public leaders in improving quality in health services. They are part of the NHS- yet decisions about what they do and how they do it are driven by independent boards. Boardslisten to their Council of Governors and respond to the needs of their members - patients, staff andthe local community. Foundation trusts provide what the health service wants, yet are also free to invest quickly in thechanges to the local community needs, in striving to be the best, and in putting their patients first. Date posted 04 April 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum, pro rata Contract Fixed term Duration 12 months Working pattern Full-time, Flexible working Reference number 372-SURG1923-A Job locations Huddersfield Royal Infirmary Acre Street Huddersfield HD3 3EA Job description Job responsibilities The postholder will be responsible for maintaining records both manually and on a computer system and demonstrate the ability to handle sensitive and confidential patient information, ie clinical letters, investigations and results. The postholder acts as the first point of contact for all the forms of communication for the Consultants and medical team from GP's, patients and relatives, other hospitals. Job description Job responsibilities The postholder will be responsible for maintaining records both manually and on a computer system and demonstrate the ability to handle sensitive and confidential patient information, ie clinical letters, investigations and results. The postholder acts as the first point of contact for all the forms of communication for the Consultants and medical team from GP's, patients and relatives, other hospitals. Person Specification QUALIFICATIONS / TRAINING Essential Education to GCSE Maths & English or equivalent A-C RSA III (or equivalent typing/word processing) Competent audio typing skills Desirable Willing to undertake further development/training in all aspects of waiting list management KNOWLEDGE, EXPERIENCE & EXPERTISE Essential Significant experience in a busy office Medical Terminology Knowledge of National & Local guidelines on waiting list key standard targets Waiting list management/scheduling experience Knowledge of Microsoft packages such as Word, outlook, excel Excellent communications skills with the ability to use tact and diplomacy when required. Ability to prioritise workload & work under pressure maintaining accuracy and managing deadlines Desirable Knowledge of EPR, Bluespier, KP COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES Essential Ability to work on own initiative, and make decisions within written guidelines, sometimes without reference to others Person Specification QUALIFICATIONS / TRAINING Essential Education to GCSE Maths & English or equivalent A-C RSA III (or equivalent typing/word processing) Competent audio typing skills Desirable Willing to undertake further development/training in all aspects of waiting list management KNOWLEDGE, EXPERIENCE & EXPERTISE Essential Significant experience in a busy office Medical Terminology Knowledge of National & Local guidelines on waiting list key standard targets Waiting list management/scheduling experience Knowledge of Microsoft packages such as Word, outlook, excel Excellent communications skills with the ability to use tact and diplomacy when required. Ability to prioritise workload & work under pressure maintaining accuracy and managing deadlines Desirable Knowledge of EPR, Bluespier, KP COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES Essential Ability to work on own initiative, and make decisions within written guidelines, sometimes without reference to others Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Calderdale and Huddersfield NHS Foundation Trust Address Huddersfield Royal Infirmary Acre Street Huddersfield HD3 3EA Employer's website https://www.cht.nhs.uk (Opens in a new tab)