Position Summary:
We are seeking a detail-oriented and highly organized Junior Accounts Payable (AP) Specialist to join our team. The ideal candidate will play a key role in managing our accounts payable processes, ensuring timely and accurate processing of invoices, payments, and reconciliations. This is a remote role that requires a proactive individual with strong problem-solving skills and a commitment to maintaining compliance with company policies.
Job Details:
* Work Set-up:Remote/Work from home
* Work Schedule:Monday to Friday | 3 PM to 12 AM (Manila Time)
* Holiday Observance:Follows U.S. holiday schedule.
** Once you become fully proficient in the role, your schedule may shift to normal daytime Manila hours.
Responsibilities:
* Manage the full AP process, including invoice entry and some payment processing.
* Ensure timely payments of utility accounts by downloading invoices as issued and coordinating online payments to avoid late fees.
* Accurately code invoices to appropriate vendors
* Ensure AP policies and procedures comply with company guidelines.
* Process check requests and electronic payments efficiently.
* Review and enter expense reports for employees and staff.
* Reconcile vendor statements, research, and resolve discrepancies.
* Perform weekly or biweekly bank reconciliations to identify missing or unrecorded transactions.
* Prepare and maintain supporting schedules for general ledger (GL) accounts.
* Analyze variances in monthly invoices to identify potential gaps or issues.
* Participate in special projects as required.
Qualifications:
* At least 2 years of experience in Accounts Payable or similar accounting role.
* Proven ability to manage multiple tasks while maintaining high attention to detail and accuracy.
* Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
* Experience with accounting software such as Yardi, MRI, Timberline, or QuickBooks is highly desirable but not mandatory.
* Strong communication and organizational skills.
* Ability to work independently and collaboratively in a remote setting.
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