Personal Assistant – Corporate Services Transformation Programme
This can be on a secondment basis or fixed term basis.
The Black Country Provider Collaborative has identified and established a key programme of work to transform Corporate Services across the BCPC partner Trusts and beyond. To support the delivery of this programme of work a number of key roles are being established, including this role of PA - Corporate Services Transformation (CST).
The role will focus on supporting the BCPC Managing Director, CST SRO, and CST Programme Lead across a diverse range of activities, liaising with Functional service Leads, Project Managers, and senior Executives from across the Black Country system to support the delivery of the agreed CST workplan.
A highly motivated and enthusiastic individual, they will provide senior Executive support to the CST Programme Lead and CST SRO, and when appropriate/necessary, the BCPC Managing Director or Collaborative executive System Leads.
They will be a self-sufficient professional, well-organised with good administration and communication skills, able to perform the role of office manager and programme coordinator across the CST programmes of work, to manage and support the diverse range of system-level work and the associated working groups of the CST programme.
Initial preference will be given to anybody identified as 'at risk' within the Black Country ICS.
Main duties of the job
1. Management of Board sub-committees and management committees.
2. Administrative and support service to Programme Lead / Executive Directors.
3. Team member of executive administrative support team.
4. Arranging the annual schedule of Committee meetings, in discussion with the Programme Lead, coordinating an annual plan of business scheduled for the Committee.
5. Planning and organising meetings including consulting with the Committee Chair and appropriate SRO Executive prior to each Committee meeting, to draw up the agenda and agree timings.
6. Ensuring the reports/papers on the agenda are received within agreed deadlines, consulting with the System and external staff as required.
7. Communicating effectively with all Committee members, including circulating agenda and supporting papers in line with agreed protocols.
8. Taking formal minutes at Committee meetings and preparing draft minutes within five working days for approval by the Committee Chair.
About us
Provider collaboratives are partnerships that bring together two or more NHS trusts to work together at scale to benefit their populations. These partnerships are being established across England as part of a national policy, entitled "Working together at scale: Guidance on Provider Collaboratives", that requires all trusts providing acute and mental health services to be part of one or more provider collaboratives by April 2022.
The Black Country Provider Collaborative (BCPC) is made up of four main trusts:
* Dudley Group of Hospitals NHS Foundation Trust
* Sandwell and West Birmingham NHS Trust
* Walsall Healthcare NHS Trust
Together, they work collaboratively to deliver effective, accessible, and sustainable care services across the Black Country, reaching a total population of around 1.3 million people.
Job responsibilities
Main responsibilities are in section 3 (Principle duties & responsibilities).
Person Specification
Experience
* NHS Experience
* Previous PA experience
* Experience with minute taking
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£28,407 to £34,581 a year per annum, Annex 21 75% of band 5.
Contract
Fixed term
Duration
18 months
Working pattern
Full-time, Flexible working, Home or remote working.
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