Job summary Vida Healthcare are seeking a self-motivated and enthusiastic reception team leader to join their busy Hunstanton Medical Practice. Reporting to the operations manager, this vacancy is offered on a full time basis and will be key to ensuring that all reception service areas of the practice continue to run smoothly. The role will be responsible for the leadership and supervision of the patients support team, ensuring all reception and administration duties are performed efficiently and professionally and to the required standard, meeting the objectives of Vida Healthcare. This being face to face, verbally on telephone or written through various electronic systems. Main duties of the job Oversee the call queues, guide PST members calls are answered promptly on individual sites, and cross site cover. Organise staff working patterns to ensure that the day-to-day routines are covered appropriately. Authorise staff reimbursement claims. Be responsible for the petty cash for the site. Provide training to new members of the reception team. Be first point of contact for PST members to escalate items/issues to. Complete return to work interviews if appropriate and in a timely manner. Assist with probationary review and staff appraisals. Assist with reception/PST front-line duties when needed. Be the first point of contact for patients wishing to make a verbal complaint. Assist with CQC compliance. Support with additional tasks as agreed by the operations manager. About us Vida Healthcare is one of Norfolk's largest and most successful general practices, working with colleagues in the NHS to provide the best possible patient care. Our practice has experienced impressive growth over recent years, by creating a work environment that encourages talented individuals to thrive and make a difference. We pride ourselves on our impeccable standards of patient care and in order to maintain this it is essential that we employ reliable team players with strong caring qualities, dedication, and excellent attention to detail and commitment to quality of service delivery. You must be able to work collaboratively with the general practice team to meet the needs of patients. High quality service delivery, complete confidentiality and patient satisfaction are an absolute priority. Date posted 01 November 2024 Pay scheme Other Salary £13 an hour Contract Permanent Working pattern Full-time Reference number 8409 Job locations Valentine Road Hunstanton Norfolk PE36 5DN Job description Job responsibilities If you would like to find out more information about this role, please see the attached job specification. Job description Job responsibilities If you would like to find out more information about this role, please see the attached job specification. Person Specification Qualifications Essential Educated to GCSE level, or two years working experience. Desirable NVQ / formal qualification in Customer Care. Administration Qualification at NVQ 3. Experience Essential Experience of reception and/or secretarial work. A good standard of written and spoken English. IT literate able to produce MS word documents and very basic excel spreadsheets. Dealing with patients/customers. Good keyboard skills. Ability to work effectively with others. Excellent organisational, time management, communication skills, and attention to detail. Ability to work with highly confidential information. Desirable Up to date awareness of the NHS. Person Specification Qualifications Essential Educated to GCSE level, or two years working experience. Desirable NVQ / formal qualification in Customer Care. Administration Qualification at NVQ 3. Experience Essential Experience of reception and/or secretarial work. A good standard of written and spoken English. IT literate able to produce MS word documents and very basic excel spreadsheets. Dealing with patients/customers. Good keyboard skills. Ability to work effectively with others. Excellent organisational, time management, communication skills, and attention to detail. Ability to work with highly confidential information. Desirable Up to date awareness of the NHS. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Primary Care Careers Address Valentine Road Hunstanton Norfolk PE36 5DN Employer's website https://www.eoeprimarycarecareers.nhs.uk/ (Opens in a new tab)