Salary
Up to £27,250 per annum in line with skills and experience
Job Reference
eton/TP/21163/1126
Contract Type
52 weeks, Full Time
Working Hours
35 hours per week
Closing Date
03 October, 2024
Job Category
Operations
Business Unit
Human Resources
Location
Eton College, United Kingdom
Posted on
19 September, 2024
Role Introduction
We have an exciting opportunity for a Recruitment Administrator to join our team to cover a period of maternity leave until July 31st 2025. The Recruitment Administrator works closely with the wider recruitment team to support all recruitment activities, ensuring that the candidate experience is as good as it can be and that Hiring Managers are supported effectively. As Recruitment Administrator, you will primarily be involved with the administration involved with recruitment, such as posting job adverts, editing job descriptions and brochures, scheduling interviews, as well as engaging with candidates and undertaking safeguarding interviews. You will also work closely with the wider HR team to ensure that all pre-employment checks are completed and appropriate paperwork is generated. As this role is integral in meeting the needs of our College community, it will be office-based 5 days a week.
Due to the needs of the school and the department, we may interview suitable candidates before the closing date. This job may also close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.
Main Duties
* Placing job adverts in an accurately and timely fashion as directed.
* Supporting Hiring Managers to screen and sift applications against pre-defined criteria, and conducting ‘first stage’ screening where relevant.
* Booking and arranging interviews with candidates, Hiring Managers, and other members of the recruitment team.
* Using InDesign software to create and edit job descriptions and brochures.
* Supporting the wider recruitment team with targeted candidate searches on LinkedIn.
* Playing a role in the interview process, including conducting Safeguarding Interviews.
* Double checking employment history forms completed by other members of the recruitment team.
* Making offers to candidates and turning down applicants, providing helpful feedback.
* Using the school’s recruitment software (Tribepad) to ensure all information is accurate.
* Keeping the Vacancy tracker up to date with all pertinent information.
* Collating statistics around the teams’ recruitment activities.
* Answering queries and directing people to information.
* Working closely with the wider HR team to generate offer letters and relevant paperwork for candidates.
* Carrying out recruitment checks for successful candidates.
* Helping onboard new joiners.
* Supporting the wider HR team with other tasks as necessary.
* Demonstrating a clear commitment to safeguarding and promoting the welfare of children.
* Complying with all school-related and legislative requirements.
* Demonstrating commitment to, and the promotion of, equality, diversity and inclusion.
* With more experience you may also support the recruitment team with writing engaging job adverts.
* Create shortlisting matrices for Hiring Managers.
* Support Hiring Managers with interviewing.
* Undertake recruitment related projects as required.
Typical Working Pattern
* 35 hours per week, working 9am to 5pm, Monday to Friday.
* 52 weeks per year.
* 21 days contractual annual leave, plus additional discretionary leave.
* When a bank holiday falls within a school term period, it is considered a working day.
The Ideal Candidate
To be successful in this role you will need:
* Previous experience working in a busy administrative position.
* Good working knowledge of Microsoft Word, Outlook and Excel.
* Excellent communication skills – both written and verbal.
* An interest in the use of technology in recruitment.
* Experience of working with an Applicant Tracking System is desirable.
* Familiarity with editing software, particularly InDesign, would be useful.
* Previous experience of working in a recruitment or HR team would be advantageous.
You may enjoy this role if:
* You have a ‘can-do’ attitude.
* You’re a great communicator.
* You’re flexible and have a keen eye for detail.
* You like building relationships.
* You continually look for ways to improve systems and processes.
* You enjoy working in a team.
Potential Career Progression
For those looking for an administrative career, there is scope to move into administrative and secretarial roles within other school departments. There is also the opportunity to develop your HR career.
Benefits
Eton College offers a wide range of benefits, including an 11% employer contribution to your pension, Employee Assistance Programme, enhanced Maternity / Paternity scheme, and discounts at local retailers.
About the College
We are an equal opportunities employer and are seeking applications from suitable candidates from all backgrounds.
If you have any queries about the application process, the Recruitment Team will be happy to help.
DISCLOSURE CHECKS
Eton College is committed to safeguarding and promoting the welfare of children.
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