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Detailed job description and main responsibilities
Financial Reporting
1. Completion of key elements of the monthly Trust Board Report templates in liaison with the Associate Director of Finance and Financial Accountant, developing systems to ensure efficient production of reports from ledger outputs with minimal manual intervention.
2. Produce monthly, quarterly, and annual statutory monitoring returns, including supporting working papers, for review by the Associate Director of Finance.
3. Ensure there is a comprehensive, reliable, and accurate technical accounting function, keeping up to date with latest relevant guidance on behalf of Cambridgeshire & Peterborough NHS Foundation Trust.
4. Ensure the integrity of the general ledger is maintained to accurately record the financial position of the Trust, completing control accounts reconciliations, resolving differences, and ensuring compliance with relevant legislation.
5. Ensure accounting practice is compliant with IFRS, Treasury Financial Reporting Manual, NHS England guidance, Better Payment Practice Code, Audit Reports, and other guidance as appropriate.
6. Oversee the provision of forecasts for the Trust's capital expenditure and cash in line with the Financial Plan agreed by the Trust Board and within the constraints provided by Regulators.
7. Provide financial advice and support to the Head to Toe Charity and attending the Charitable Funds Management Committee.
8. Produce financial reports for the Charitable Funds Management Committee presenting the financial position of the charity, raising any risks and concerns.
Financial Accounts
1. Play a pivotal role in the production of the statutory Annual Accounts and financial returns ensuring they are prepared in accordance with Department of Health guidance and that all external and internal deadlines are met.
2. Liaise with internal and external auditors providing appropriate support and information to enable them to undertake their reviews and implementing agreed recommendations.
3. Take on responsibility for being the first point of contact for external audit, ensuring all queries are dealt with and resolved in a timely manner to enable the final accounts to be signed.
4. Lead responsibility to ensure that all control accounts for the Trust are reconciled monthly, reviewed and then any differences investigated and resolved.
5. Monthly review of aged debtor and aged creditor reports to ensure any old items are investigated and resolved, as necessary.
6. Monthly review of appropriateness of aged debtor provision and prepare schedules for approval by Chief Finance Officer or Audit Committee in line with Trust's SFIs.
7. Prepare the monthly VAT return and ensure that adjustments are processed.
8. Ensure that new accounting requirements are implemented as required.
9. Overall lead on debt collection, managing debt collection agency and escalation.
10. Prepare losses and special payments schedule for the Chief Finance Officer and the Audit & Assurance Committee.
11. Produce the statutory Annual Accounts for the Head to Toe Charity, ensuring they are prepared in accordance with the Charities Commission guidance and that all external and internal deadlines are met.
12. Ensure that the production of the Trust's annual statutory accounts is in accordance with national NHS deadlines and guidance.
13. Provide guidance to Technical Accounts staff in the planning and complying with the requirements of the annual accounts.
14. Ensure that working papers to support the accounts are prepared in line with best practice and are available for review by external audit, the Associate Director of Finance, Deputy Chief Finance Officer, and Chief Finance Officer, as appropriate, in line with the closedown timetable.
Financial Control
1. Lead responsibility for ensuring the balance sheet entries for the Trust's PFI schemes are processed on a monthly basis.
2. Maintain the Trusts PFI and leasing accounting models, liaising with the Trusts Corporate management accountant, appropriate Trust managers and leasing / PFI partners where required.
3. Lead responsibility for ensuring the Trust manages its cash effectively to support implementation of the strategic plan for the Trust.
4. Manage the SBS contract for outsourced financial services, through monthly review meetings, raising and resolving issues as they arise with the provider, and escalating as appropriate to the Associate Director of Finance, Deputy Chief Finance Officer, or Chief Finance Officer.
5. Ensure cash and capital for the Trust is managed and accurate forecasts are prepared in line with appropriate guidelines.
6. Ensure Tax compliance in accordance with HMRC requirements and legislation, including completing VAT returns and approving and reconciling payroll on a monthly basis.
7. Ensure best practice within the Department, accountable to the Deputy Chief Finance Officer.
8. Ensure systems, procedures and current processes are followed and maintained to deliver agreed services in a transparent and accountable manner.
9. Review and process various journals, ensuring all records are reconciled and approved in accordance with internal procedures.
10. Ensure that the banking of income and reconciliation of bank accounts is completed in a timely manner.
11. Ensure Capital Accounting reflects relevant guidance and complies with Statute.
12. Develop and ensure the maintenance of the Trust's finance lease register ensuring that relevant journals are posted on a monthly basis.
13. Ensure patient monies are safeguarded, adequate petty cash controls are in place, and there is effective working with charitable funds.
Person specification
Education
* CCAB qualification.
* Evidence of compliance with institute CPD requirements.
* Honours degree or equivalent level of qualification and/or equivalent experience.
Experience
* Significant senior post-qualification finance experience, working in an NHS or similar organisation to understand complexities of processes.
* Extensive specialist knowledge over more than one Financial Services function acquired through experience.
* Staff management experience including finance staff development.
* Previous Finance experience including leading in the production of cash and capital plans and regulatory returns, and leading in the delivery of Financial Services outputs.
* Experience of preparing the statutory annual accounts.
Knowledge & Skills
* Highly developed communication skills with the ability to communicate complex financial data to non-finance managers.
* Communicate clearly and concisely, both verbally and in writing, including the production of Committee papers.
* Strong leadership qualities.
* Ability to form judgements and make autonomous decisions guided by policies and procedures.
* Confidence in using IT e.g. Microsoft Office, integrated financial ledger system, databases with accurate output.
Here at Cambridgeshire and Peterborough NHS Foundation Trust (CPFT) we are dedicated to providing high quality care with compassion. We deliver many of the NHS services that are provided outside of hospital and in the community such as physical, mental health and specialist services.
We are a health and social care organisation, offering a wide range of services, including:
* Integrated physical and mental health services for adults and older people;
* Specialist mental health and learning disability services;
* Children and young people's mental health services;
* Children's community services in Peterborough;
* Social care;
* Ground-breaking research.
We strongly encourage applications from all sections of the community, particularly from under-represented groups including disabled people and members of our ethnic minorities and LGBTQ+ communities. For further information about our positive equality, diversity and Inclusion work, please visit https://www.cpft.nhs.uk/equalityanddiversity.
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