Role: Senior Administration Assistant
Grade and Salary: Grade 5, £26,338 - £30,805 per annum (pro-rata)
FTE and working pattern: 0.6 FTE, 21 hours per week, Monday - Friday
Contract: 18 Months Fixed Term
Holiday Entitlement: 28 days annual leave plus 9 buildings closed days (and Christmas Eve when it falls on a weekday)
Purpose of Role
To provide a helpful, professional and co-ordinated approach in support of the delivery of the Panmure House programmes, through administrative support to the Academic Director and the Programme team.
Key Duties & Responsibilities
* Providing administrative support to the PH programme team as required
* Management of Panmure House email and phone communications
* Support the co-ordination of high-level events and meetings.
* Maintenance of data to support the programme team.
* Support the production of high quality, timely reports and presentations required for key University Groups and Committees.
* Interacting daily with senior staff on operational issues.
* Undertake diary management for meetings involving the Academic Director, PH team and corporate stakeholders
Essential & Desirable Criteria
Essential
1. Educated to SCQF Level 6 or similar or equivalent experience
2. Experience of working within a similar environment as outlined above
3. Competent in the use of relevant IT packages
4. Well-developed interpersonal skills
5. Demonstrable professional and proactive approach
6. Demonstrable ability to work quickly, flexibly and accurately in a dynamic, changing and pressured environment
7. Demonstrable provision of excellent customer service
Desirable
1. Experience in organising events such as conferences and seminars
2. Experience of booking travel and accommodation
How to Apply
Applications can be submitted up to midnight (UK time) on Friday 4th April 2025.
Please submit your CV via the Heriot-Watt online recruitment.
We welcome and will consider flexible working patterns e.g., part-time working and job share options.
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