Kingston
201-4 Cataraqui
St. Kingston, ON K7K1Z7, CAN
The Ontario Nurses’ Association (ONA) is Canada’s largest nurses’ union. We are powered by our members — 68,000 nurses and health-care professionals, and 18,000 nursing student affiliates — who provide care in hospitals, long-term care, public health, the community, clinics and industry.
ONA is seeking to hire a Labour Relations Assistant for our Kingston office. The successful candidate will provide administrative support by handling legal and administrative tasks, document database management, transcribe amendments to contracts to support our Labour Relations Officers in the field and general office coordination.
Key Responsibilities:
* Make observable contributions to the success of other team members and the overall performance of the team.
* Calendar management and meeting logistics; can include ordering food, coordinating appointments.
* Receive inquiries by telephone and in person and direct callers to the appropriate team member.
* Process incoming/outgoing mail and couriers ensuring the most efficient method is used for distribution.
* Draft and/or prepare documents including letters, memos, and correspondence or copy-typing handwritten notes.
* Produce and proofread materials/documents for Labour Relations Officers.
* Help prepare, compile, serve and file various applications and responses for proceedings before various administrative tribunals.
* Summarize records and maintain files of arbitration awards for rights and interest cases.
* Maintain information specific to grievances/arbitrations tracking.
* Records management/GEL case file management; identify priorities within the tracking system (can include photocopying and scanning documents).
* Distribute new and amended collective agreements.
* Ensure adequate supply of general office supplies, stationery and other office equipment/supplies as needed.
* Administer invoice transactions for office expenditures.
* Coordinate communication with office staff, in conjunction with Manager, as it relates to office closures due to inclement weather.
* Coordinate communication to office staff as it relates to issues which impact the office.
* First line of contact for Property Manager, landlord, and third-party vendors.
* Notify the Property Manager and Regional Contract Administration Managers, in the event of problems with building maintenance.
Qualifications:
* Post-secondary certificate and/or diploma in Business Administration, Legal Administration, Administrative Services or a related field.
* Three (3) to five (5) years of relevant experience as a legal secretary and/or office administration in labour relations and/or employment law; including one (1) year of facilities/office coordination experience required.
* Advanced knowledge of Microsoft Office (including Word, Excel, Outlook, Teams and PowerPoint); and demonstrated experience in database management.
* The ability to multi-task, prioritize and manage multiple deadlines in a fast-paced environment with a high level of accuracy and strong attention to detail.
* Impeccable interpersonal, written and verbal communication skills.
* Adaptable and flexible individual who can work effectively as part of a team.
* CPR/First Aid Certification is an asset.
* Ability to speak other languages is considered an asset.
Application Process:
All Interested candidates may apply via ONA Jobs by 4:30 p.m. on April 15, 2025.
The Ontario Nurses’ Association is committed to employment equity within its staff. Applications are encouraged from equity groups including individuals of Aboriginal descent, racialized individuals, individuals with disabilities, and LGBTQ+ persons. We also provide accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for a disability during any stage of the recruitment process, please notify Human Resources at HumanResources@ona.org.
Thank you for your interest in joining us. Only those selected for an interview will be contacted.
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