Job Description
Job Purpose:
* Responsible for managing and delivering tender and estimating opportunities within the Facilities department in a consistent manner throughout the business.
* All pricings to be submitted on time and with due care to ensure commercial certainty of the bid in line with divisional goals and expectations.
Aims and Objectives:
* To consistently deliver a pricing structure and contracting standard compliance across all key areas exceeding business performance targets.
* To establish the best available price to effect an order.
Key Responsibilities and Accountabilities:
* Prepare and assess the requirements for producing tenders and budgets, establishing associated costs, all associated with M&E Lifecycle, Sustainability Projects, Contract Variations and New Tender opportunities within and across all Facilities business units.
* Carry out site surveys as required
* Ability to handle projects from initial enquiry through to final submission.
* Manage client and key stakeholder in a professional and timely manner.
* Prepare and return accurate and quality tender / estimates within the required deadline.
* Work with existing teams within business unit to Interpret information and price accurate pricing documents.
* Developing tender strategy with commercial, bid and operational teams.
* Develops rates, prices and incentive schemes for inclusion in tenders, in accordance with commercial strategy.
* Produce commercial bids and documentation for approval of the Commercial Review Board (CRB)
* Ability to understand different forms of contracts, their interpretation, legal obligations and ultimately be able to identify any risks that may be present.
* Negotiate and establish agreed terms & conditions with the client in collaboration with the commercial team.
* Obtain best pricing from supply chain partners for the appropriate resources, goods and services for the tender/estimate, in line with budgetary provision.
* Compliance with contracting standards, job costs, expected/minimum margin to ensure profitable returns to the business.
* Liaise and collaborate with other departments including Bid, Design, Commercial, Finance, Co-ordination, Purchasing, HR, Estimating, etc
* Create reports for senior management
* Other duties as required by the senior management team.
Health & Safety:
* All staff are required to fulfil their legal duty to take reasonable care for the health and safety of themselves and others who may be affected by their acts and omissions, and to follow all guidance and instructions given in this respect. Further details regarding Health & Safety responsibilities are set out in the Health & Safety Policy.
Working Relationships:
* Interface with Business Development (BD) Community, Surveyors, Designers, Buyers, Estimators, Safety, Health & Environmental (SHE) Department, Chief Engineers Department, Continuous Process Improvement (CPI) Department, Quality Assurance (QA), human Resources (HR).
* Interface with Clients, Suppliers, Sub-Contractors, Utility Companies, Local Authorities, clients Prospects, Editors.
Person Specification:
The knowledge, skills, qualifications and experience relevant to the position are:
* Based within the Central Belt of Scotland
* Possess clear and confident written and verbal, IT communication skills.
* Knowledge and skills to effectively problem solve.
* High level of self-motivation, can do attitude, organisational ability and drive to meet deadlines.
* Demonstrate experience and commercial awareness working within the Facility Services and Maintenance industry.
* Facility Services estimating experience.
* Completion and submission of Quotations, Bill of Quantities and tenders documents.
* Intermediate computer literacy Microsoft Applications.
* Higher National Diploma (HND) in Construction or Building Services or recognised equivalent in a related discipline.
* Experience in pricing sustainability/green project works.
* Advanced knowledge of Microsoft Excel to expediate tender pricing process.
Competencies:
The core management competency framework for the position are:
* Providing Direction – creates a clear understanding of what needs to be achieved and provides the necessary guidance.
* Obtaining Results Through People – supports, challenges and develops others so that they can give their best and deliver against expectations.
* Drive For Excellence – manages activities to ensure high standards are achieved in all areas
* Teamwork – manages the team to maximise their contributions and effectiveness, influencing personal commitments.
* Communication – communicates clearly and concisely, impressing others and ensuring understanding of all relevant information in all circumstances.
* Planning, Organising & Executing – plans ahead, organises and schedules activities and resources, monitoring the execution against timescales and plans.
* Commercial/ Financial Awareness – understands and applies commercial and financial principals, viewing issues in terms of costs, profits/ returns, budget control, markets and added value.
* Risk Management – effectively manages risks and ensures that the interests of the business, others and self are protected.
* Customer Awareness – effectively manages relationships in the supply chain, responsive to the needs of the customer, aims to deliver customer satisfaction.
* Health, Safety Environmental – effectively manages HSE aspects within the business, ensuring compliance and welfare of team members.
We invite qualified candidates who are passionate about maintaining high standards in facility management to apply for this exciting opportunity.
Job Types: Full-time, Permanent
Benefits:
* Company pension
* Cycle to work scheme
* Employee discount
* Enhanced maternity leave
* Free parking
* Health & wellbeing programme
* Life insurance
* On-site parking
* Paid volunteer time
* Private medical insurance
* Sick pay
* Store discount
* Work from home
Schedule:
* Monday to Friday