Job summary To provide the necessary administrative support to enable the efficient and effective functioning of the community multi-disciplinary team. This includes supervision and appraisal of the ICMHT & DOPMH admin and clerical staff within the Locality. The post holder will provide a consistent efficient service to the members of the public and team members in the context of a diverse and varying workload; ensuring there is adequate admin and clerical resource and cover between the hours of 8.45 am to 5.15 pm, Monday to Friday. Proposed interview date: TBC Main duties of the job Responsibility for the ICMHT & DOPMH personnel administrative procedures including induction process for specific buildings within Locality, training process, noticeboard management, leave and sickness recording processes. Work closely on day-to-day basis with the Administration Manager to ensure requirements are maintained at all times in terms of Health and Safety, Security and Fire of buildings within own ICMHT & DOPMH area. To carry out supervision and appraisals for all the admin and clerical staff with the ICMHT DOPMH this includes supervision for temporary admin and clerical staff within the team. Facilitate effective communication with members of the multi-disciplinary team and liaising with the relevant Team Managers and Administration Manager to ensure an efficient administration and clerical service is maintained. About us We're an NHS community and mental health provider Trust based in Cornwall and the Isles of Scilly. We deliver community and hospital-based care to improve people's physical and mental health. We also provide specialist support to people with dementia or a learning disability. We are a people organisation and people matter to us. As part of the team, you'll help support the health and wellbeing of the people who live and visit this beautiful part of the UK. Over 4,000 people make up the Trust. This includes doctors, nurses, therapists, plus admin and support staff. We work in people's homes, in community clinics and bases. Some staff work from one of our 13 community hospitals. Our aspiration is to have great people, provide great care, be a great place to work and a great partner. Approximately 568,000 people live here. A third of people who live in Cornwall are supported by acute hospital services in Devon. As a result, we also work closely with our partners in Devon. In the summer, and during other holidays lots of people choose to visit the area. This increases the numbers of people who use our services. Date posted 23 January 2025 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year Per Annum Contract Permanent Working pattern Full-time Reference number 201-25-118 Job locations Truro Health Park Infirmiry Hill Truro TR1 2JA Job description Job responsibilities To view a detailed job description and person specification including the main responsibilities of this role please see supporting documents. Job description Job responsibilities To view a detailed job description and person specification including the main responsibilities of this role please see supporting documents. Person Specification Qualifications & Experience Essential RSA III word processing or equivalent RSA II audio typing or equivalent NVQ 4 in Administration or equivalent experience in relevant subject area Substantial experience working in an office environment with secretarial or clerical experience including reception duties Desirable Experience of working within an admin role in a Health or Social care setting Previous experience of working within an administrative supervisory role Knowledge & Abilities Essential Ability to communicate effectively with clients, colleagues and the general public Ability to work calmly under pressure, on own initiative without supervision Desirable Knowledge of the Trust's Standing Financial Instructions and Policies and Procedures Skills & Aptitude Essential Excellent organisational and inter-personal skills Effective time management and the ability to prioritise work for self and others Excellent IT skills Person Specification Qualifications & Experience Essential RSA III word processing or equivalent RSA II audio typing or equivalent NVQ 4 in Administration or equivalent experience in relevant subject area Substantial experience working in an office environment with secretarial or clerical experience including reception duties Desirable Experience of working within an admin role in a Health or Social care setting Previous experience of working within an administrative supervisory role Knowledge & Abilities Essential Ability to communicate effectively with clients, colleagues and the general public Ability to work calmly under pressure, on own initiative without supervision Desirable Knowledge of the Trust's Standing Financial Instructions and Policies and Procedures Skills & Aptitude Essential Excellent organisational and inter-personal skills Effective time management and the ability to prioritise work for self and others Excellent IT skills Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Cornwall Partnership NHS Foundation Trust Address Truro Health Park Infirmiry Hill Truro TR1 2JA Employer's website https://www.cornwallft.nhs.uk/ (Opens in a new tab)