Sandwell & West Birmingham NHS Trust is a friendly, integrated healthcare provider focused on improving the life chances and health outcomes of our diverse population.
We have three strategic objectives:
1. People: To cultivate and sustain happy, productive and engaged staff.
2. Patients: To be good or outstanding at everything we do.
3. Population: To work seamlessly with partners to improve lives.
We run services from Midland Metropolitan University Hospital, Sandwell Health Campus, City Health Campus, Rowley Regis Community Hospital, Birmingham & Midland Eye Centre, The Lyng and Leasowes Intermediate Care Centre. Our GP practices and community teams provide care in schools, healthcare centres and at home.
Developing and caring for our People is fundamental. We were one of the first Trusts to provide the Real Living Wage, as well as a Live and Work scheme to support people at risk of homelessness into paid work and training. We offer a range of staff benefits, health & wellbeing support and will help you to bring your ambition to life through our bespoke training and development programmes. As “People” is one of our three strategic objectives, we make a continued commitment to prioritise support for all our colleagues.
Healthcare services have a significant impact on the environment. We are committed to embedding sustainable practices. We expect all colleagues to support the delivery of our Green Strategic Plan and to drive positive changes in their department.
Job overview
We need a Clerical Officer for our Pharmacy Team!
We are looking for an individual to join our busy Admin team to perform a range of administration and clerical tasks. We work cross-site and support the wider Pharmacy Team to ensure the department meets its core objectives. The position is office based, using computer software packages. A keen eye for detail is needed and being able to organise and manage workload appropriately.
You may be required to participate in early/late rotas, work weekends and Bank Holidays. You must be able to travel to work and be flexible cross-site. The position is full time; however, we would welcome applications for those who can do lesser hours.
Main duties of the job
You will have a senior role in our Admin and Clerical team and duties will include:
* Procurement
* Payroll
* Record Management
* Invoice reconciliation
* Staff training and supervision
* Development of documented procedures
You will be required to effectively use IT Systems including MS Packages, ESR, Oracle and JAC. Experience of NHS systems and a Business Admin qualification is desirable.
You must be accurate and conscientious, with a flexible approach to meeting service needs. You must also be able to develop effective working relationships and demonstrate excellent communication and organisational skills. The ability to work effectively both independently and with an existing team is essential.
You will be required to liaise with senior staff within the Trust, representatives of external agencies, Pharmacy staff and others to effectively provide administrative and clerical duties for the Pharmacy Procurement team, Strategic Leadership Team and Pharmacy Leadership Team.
Working for our organisation
Sandwell and West Birmingham NHS Trust (SWBT) is an integrated care organisation with a budget of approximately £600 million and over 7,000 staff. Diversity and social care is at the core of what we do as the Trust provides Community and Acute Services to over half a million people in an urban centre that demands massive regeneration and has substantial premature mortality.
Our new acute hospital, the Midland Metropolitan University Hospital (MMUH), opens this year and will provide care to our local population from first class, purpose-built premises. As a result, the base of this role may change to MMUH. If this is applicable to your role, you will be informed during the recruitment process and continue your application with this understanding. The development of the new hospital will play an important role in the regeneration of the wider area and in improving the lives of local people and reducing health inequalities.
Detailed job description and main responsibilities
For further information about this role please see the attached Job Description and Person Specification for more information.
Person specification
Qualifications
* GCSE English and Maths grade C and above or equivalent
* Skilled in the use of MS Office applications.
* Induction and continued personal development.
* Knowledge of finance coding structures and financial systems acquired through attending courses and study days, on-the-job and in-house training and carrying out a range of non-routine tasks all of which is equivalent to NVQ level 3 in accounting.
* HND in Business and Finance.
Experience
* Experience of office work systems.
* Experience of supervising other office/support staff.
* Significant recent experience of working within a financial office environment.
Skills
* Able to manage workload and organise daily tasks.
As a major employer in the Black Country and West Birmingham region we are committed to supporting all employees to achieve a healthy work-life balance. We want the Black Country and West Birmingham region to be the best place to work and as such will consider all requests to work flexibly taking into account personal and individual circumstances alongside the needs of the service. We encourage all prospective applicants to discuss their individual circumstances with the Recruiting Manager as part of the on-boarding process.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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