Employer Liverpool University Hospitals NHS Foundation Trust
Employer type NHS
Site All Sites
Town Liverpool
Salary £24,071 - £25,674 per annum
Salary period Yearly
Closing 04/03/2025 23:59
Band 3
Job overview
The Estates & Facilities 'Business Services' department are looking to recruit an experienced administrator who is keen to work across Aintree, Royal and Broadgreen sites.
This role of administrator is to support a wider team in the processing of Purchase Orders, delivery notes and invoices. The team deals with over 500 invoices per week and is part of a centralised team working within Estates & Facilities.
The postholder will use Outlook, Excel and specific trust systems daily. Communication will be verbal, written, in person, via teams, email and telephone.
The postholder will work with a range of peers and managers to raise POs, receipt orders and process invoices for payment. The postholder will be expected to work across Aintree, Royal and Broadgreen sites.
Main duties of the job
Fast and accurate keyboard skills are essential, as is the ability to use the telephone and keyboard simultaneously.
The post holder will have excellent written and verbal communication skills and, given the nature of this role, will have attention to detail, be good with numbers, and be able to use Excel and purchase order systems (training will be given on the purchase order system).
You will be working as part of a larger team, and you must be flexible and able to work in a busy, changing and demanding environment.
We work closely with suppliers, finance and accounts payable daily to agree processes, manage queries and find solutions.
This is an office-based role, Monday to Friday.
Working for our organisation
Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women’s NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.
Detailed job description and main responsibilities
Estates & Facilities cover catering, portering, domestics, maintenance, estates, medical engineering, security, waste, transport and much more.
The successful postholder will be expected to travel to all 3 sites (inter-site shuttle bus available).
Person specification
Qualifications
* GCSE English Language & Maths or equivalent.
* RSA 2 (or equivalent) Typing/WP ability.
* Ability to produce documents to a high standard.
Experience
* Demonstrable previous administrative experience.
* Knowledge of NHS and/or Project Management environment advantageous.
* PRINCE 2.
Knowledge
* Thorough understanding of MS Office software packages, including Microsoft Outlook.
* Excellent knowledge and understanding of MS Word and associated packages. Must possess fast accurate typing skills.
* Advanced Word, Excel, PowerPoint, Database Management Project Office software, e.g. MS Project Standard.
* Knowledge of Estates & Facilities.
Skills
* Ability to work within a high-pressure environment and have the ability to multi-task.
Other
* Excellent interpersonal skills, the ability to communicate effectively with all members of the Project Team and the Trust, and externally with project advisors.
* Must be a self-starter who will approach tasks in a coordinated manner and with sensitivity, thus ensuring tasks are completed efficiently and on target, with minimum supervision.
* Must have an excellent telephone manner.
Please ensure you check the email account (including junk/spam boxes) from which you apply regularly as we will use this to contact you regarding your application.
Posts advertised to ‘internal staff’ are open to employees of hospitals within University Hospitals of Liverpool Group and you should confirm your employment within your application form.
Only those applicants who demonstrate clearly how they meet our person specification will be shortlisted for interview.
This vacancy may close early if it receives a high number of applications. Please complete and submit your application in good time to avoid disappointment.
#J-18808-Ljbffr