My client is seeking a Purchasing Assistant initially on a 3-month contract.
SCOPE
The Purchasing Administrator will support the Production Office with the day-to-day purchasing of direct and indirect materials. The role will also support other areas of administration or materials management as required.
RESPONSIBILITIES/ KEY RESULT AREAS
1. Purchasing: Raise Purchase orders for supply of inventory parts and other services/ expensed items. Manage MRP messages. Source new parts, negotiate pricing.
2. Expedite: Maintain "On Time Delivery", with regular supplier "check ins" and processing of Order Acknowledgements. Ensure system dates are kept updated and any delays or concerns are escalated and communicated to the appropriate departments.
3. Order Acknowledgements: Check price, Specification, dates and update JDE - Raise issues.
4. MRP Materials Planning: In coordination with Production Planner, ensure JDE Branch Plant settings are maintained. Action MRP planning messages - To purchase, expedite, defer and ensure supplier Lead times and EOQ's are kept accurate.
5. Support the finance department with Supplier Invoice queries. Maintain JDE price files.
6. Imports: Issue Import clearance instructions for overseas material purchases, ensuring timely dispatch and accurate record keeping of COO, HTS codes, and unit costs.
7. Inventory: Investigate stock queries.
8. Invoice Queries: Investigate differences in receipt to Invoice and reconcile with Finance.
9. Quality: Issue Drawings and direct supplier queries to appropriate department.
10. Shipping: Import and Export Documentation checking - Check for correct customs entries and ensure documentation is electronically filed. Support with Audit checks.
11. Filing: Some administration support for both Purchasing and Shipping.
12. Maintain branch plant records and supplier price file in JDE.
13. Conform to the Companies Quality & Environmental System and all Health & Safety Standards.
14. Adhere to the IDEX antitrust policy and Ethical Guides.
15. Other duties as needed / required (a willingness to support in other areas of operations).
QUALIFICATIONS, SKILLS and BEHAVIOUR
1. Strong Decision Maker.
2. Strong Negotiation skills.
3. Good knowledge of JD Edwards or similar ERP system.
4. Excellent Numeric, Analytical and Literacy Skills.
5. Excellent Word and Excel skills.
6. Effective communication skills.
7. Driven - Handles pressure and exceeds goals.
8. Team player/ Leader.
9. Willingness to support in other areas of operations.
10. Idea Generator.
11. Engineering background.
12. Qualification/experience in Supply Chain Management.
We endeavour to reply to all applications; however, if you haven't heard from us within 7 days, you have been unsuccessful with this particular role. You are very welcome to apply to future advertisements placed by Grafters Recruitment Consultants / Grafters Accountancy Personnel.
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