Office and Project Coordinator
£30,000 per annum | Full-time | Hybrid - Central London office
Merrifield Consultants are delighted to be partnering with a media development not-for-profit organisation to recruit an Office and Project Coordinator. This is a fantastic opportunity to join a collaborative and purpose-driven team working on impactful international projects that champion ethical journalism and media freedom.
Summary of the Role
This dynamic position supports day-to-day operations and project activities, ensuring the smooth running of both the office and project workflows. It involves administrative support, coordination of events and travel, record-keeping, and financial assistance. This is a key role at the heart of the organisation's mission and international reach.
Role Details:
Salary: £30,000
Contract: Full-time, permanent
Location: London (hybrid model - 3 days office, 2 days remote)
Start date: ASAP
Reports to: Operations and Finance leads
Key Responsibilities
Administration
Maintain and organise digital records and collaboration tools (Dropbox, Teams, SharePoint)
Assist with documenting internal procedures and policies
Keep contract templates current and compliant with UK regulations
Coordinate supplier relationships, procurement, and pricing negotiations
Support event planning and execution (e.g. workshops, conferences)
Record minutes for Board and internal meetings as needed
Assist in supervising administrative staff and managing office supplies Project Coordination:
Support project proposals and budget preparation
Monitor project budgets and expenses in line with internal policies
Schedule project meetings, manage documentation and timelines
Track KPIs and update project metrics for reporting
Ensure effective file management of project documentation
Coordinate logistics for international travel and UK-based training Finance Support (under supervision):
Process domestic and international payments
Maintain invoice and payment registers
Check expenses and invoices for accuracy
Support month-end reconciliations and financial documentation
Liaise with bankers and assist in financial preparations for audits and board meetings Person Specification
Minimum of 2-3 years' experience in administration or project coordination
Proven ability to draft and manage project budgets
Familiarity with financial processes or willingness to learn
High attention to detail with strong record-keeping skills
Proficient in Microsoft Office and collaboration platforms
Excellent organisation and time management skills
Strong verbal and written communication, including minute-taking
A flexible, proactive, and solutions-oriented approach
A degree in project management, international relations, journalism, or similar (preferred)
Experience within the not-for-profit or media sector (desirable)
If you're a highly organised, resourceful professional with a passion for international project work, we'd love to hear from you.
To apply, please submit your CV and a cover letter via Merrifield Consultants. Applications are reviewed on a rolling basis - early submissions are encouraged.
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout