This post may close early due to high numbers of applications, so you are advised to apply promptly.
All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.
A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.
Working as part of a Financial Shared Services team covering duties at George Eliot Hospital NHS Trust, South Warwickshire NHS Foundation Trust and Wye Valley NHS Trust. Ensure that supplier's invoices and credit notes are processed promptly and accurately in accordance with each Trust's Standing Financial Instructions and the statutory obligation to ensure compliance with the Better Payment Practice Code. Keep to the same practices and procedures in line with all three locations.
Main duties of the job
* Processing the daily transaction for Shared Services.
* Ensure to hit work towards deadlines.
* Escalate unresolved cases to the line manager where necessary.
* Adhere to training when required.
About us
Here at George Eliot our vision to 'excel at patient care' taking centre stage. An ever-evolving clinically-led acute service provider, we are on a journey to continually provide high quality, safe and responsive health services delivered by inspiring and compassionate staff who share our corporate values:
Excellence and safety in everything we do.
Challenge but support.
Expect respect and dignity.
Local health that inspires confidence.
Benefits: On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, extensive in-house course learning directory, buying and selling of annual leave, subsidised restaurant, tranquillity garden, and generous subsidised on-site parking.
Job responsibilities
* Responsible for monitoring and maintaining all mailboxes daily, chasing departments to ensure that invoices are goods receipted, processing invoices and credit notes in a timely manner, and escalating complex cases to the line manager.
* Analyses and interprets financial payments and receipts. Investigates financial queries and analyses detailed data to identify errors and discrepancies. Makes complex calculations about payments and decides whether and how to pursue over/under payments.
* Ensure invoices and credit notes received via email or post are processed timely for payment run. Reconcile supplier statements weekly and resolve discrepancies with AOB Tool. Contact suppliers for any missing invoices. Match invoices to orders.
* Cover the overnight and Innovate Payment runs when scheduled. Ensure to prepare for the process from the previous day.
* Register and return invoices that do not state a purchase order, checking that a PO has been raised prior to returning. Ensure to register and forward invoices for coding that are on the exceptions list.
For a full comprehensive list of main responsibilities and duties, please kindly refer to the job description and personal specification attached.
Person Specification
Experience and Knowledge
* Experience of working in a finance department.
* Knowledge of basic accounting principles.
Qualifications
* Maths & English O level/ GCSE passes or equivalent.
* NVQ Level 3 / AAT Level 3 or equivalent experience.
Skills and Abilities
* Analyses and interprets financial payments and receipts.
* Investigates financial queries and analyses detailed data to identify errors and discrepancies.
* Carries out detailed financial calculations, investigates, and resolves complex financial queries and discrepancies.
* Good communication skills required as this post requires direct communication with suppliers, internal managers, purchasing and supplies, and other finance staff.
* Inputs and manipulates financial data into computer databases and spreadsheets, where speed and accuracy are necessary.
Personal Qualities
* The ability to organise daily workload within the parameters of the team.
* This post requires tact and diplomacy when dealing with potentially demanding suppliers.
* The post holder will work within a small team and is expected to develop good working relationships with the manager and other team members.
* To work to deadlines, e.g., monthly reporting timetable and annual accounts.
Other
* Ability to sit and use PC/VDU for prolonged periods.
* The post holder will need to familiarise themselves with the risk management policies and procedures for the Trust and remain risk aware in carrying out their duties.
* Occupational Health clearance.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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