Office Manager and Deputy Head’s Executive Assistant - The Royal Grammar School (Boys)
Location: High Wycombe
Term time only
Salary Type: Bucks pay
Salary details: Range 5/6 £29,455.77 - £35,423.95 (a pro-rata of £32,192 - £38,715) depending on experience
Contract type: Permanent
Hours: 8.00am – 4.15pm (actual hours to be discussed at interview)
Interviews to be held: asap
About us
RGS is an exceptional place. We have a vision to be seen as world class in offering those most naturally able the best that a state-funded school can offer. We have a proud tradition, dating back to the 13th Century of educating young men, and we look forward to becoming co-educational in the Sixth Form from September.
You will very much enjoy working with the students here who are courteous, committed, caring, and entertaining.
Support staff at RGS provide a vital role in ensuring that the School not only runs smoothly but continues to develop. A range of roles exists from part-time, term-time only to full-time and support staff have excellent opportunities to contribute towards school life.
Salary, benefits and wellbeing at RGS
Support staff are paid on the RGS scales, which are closely related to the locally negotiated Buckinghamshire Council pay range. For the benefit of support staff, the School participates in the Local Government Pension Scheme. We are a mutually supportive team and endeavor to ensure that all staff have a healthy work/life balance.
* Excellent pension scheme
* Cycle to work scheme
* Free membership of the School’s Fitness Suite
* Free use of the swimming pool
* Tax efficient purchases of gadgets through the tech scheme
* Staff common room with free tea & coffee
* On site hot and cold food
* Social functions/concerts/plays etc
* Car parking onsite
* Accommodation (limited)
* Long service awards
* Continual Professional Development
As Office Manager and Deputy Head’s EA:
Line Management:
* To be responsible for the smooth running and line management of Reception
* Oversee Reception and associated services including post, email management, telephone, communications, and room bookings.
* Organise school tours as required
* Ensure waiting room showcases our exceptional provision
* Line manage the Cover Manager
Deputy Headmaster’s EA:
* Provide a comprehensive administrative support service to the Deputy Headmaster
* Support the Deputy Headmaster with the administration of Challenge Partners and Character Education
* Manage the administration of School Policies and timely reviews and updates with Senior Team & the Governing Body
* Coordinate the administration of suspensions
* Coordinate rotas as and when necessary
* Coordinate the School calendar
* Assist with the admissions processes
* Provide administrative support for Assistant Heads and Associate Assistant Heads as required
Events Management:
* Coordinate whole school events to include, but not limited to: Open Events, Remembrance Service, Carol Service, Iftar
Innovation and Future Digital Projects:
* Working with the Deputy Head, Head of ICT and Data & Innovations Manager in devising and leading whole school digital strategy
* Evaluate current processes and implement innovative approaches where appropriate.
* Oversee digitisation of student records
* Work collaboratively with the Data & Innovations Manager to support the data functions of the school
To undertake other duties of an appropriate nature as may be reasonably required by the Headmaster.
About you
Experience:
* Proven experience as an EA or exceptional administration experience
* Demonstrable experience of the use of spreadsheets and word processors
* Experience of using Google Workspace
* Advanced IT skills, in particular using packages for analysis
* Line management experience
* Experience of working within the education sector (desirable but not essential)
Attributes:
* Digitally agile
* Excellent organisation skills
* Practical thinker & adaptable
* Able to work to high levels of confidentiality
* Motivated to work with children and young people
* Proactive and flexible approach
Skills/Abilities:
* Excellent communication and analytical skills
* Ability to maintain accurate records
* Ability to plan own workload and meet deadlines
* Comfortable with responding to changing priorities to suit school needs
* Numeracy and literacy skills to read and understand technical language and instructions.
Education/Training:
* Willing to undertake further job-related training as required.
Other information
Visits to the school are warmly welcome. To arrange a visit or to find out more about the role, please contact our school office on the number below. Please send completed application forms to the email address below.
Tel No: 01494 524955
All staff, visitors and volunteers understand safeguarding children is everyone’s responsibility and that they must be diligent to help secure children’s safety and wellbeing.
This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore applicants are required to declare:
* All unspent convictions and conditional cautions
* All spent convictions and adult cautions that are not protected
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