PERSONAL ASSISTANT TO MD
Preston Brook
£36,000 - £40,000
We are happy to be exclusively partnering with my client for the appointment of a Personal Assistant to the MD. You will be a highly organised and proactive Personal Assistant (PA) who has supported up to Director level in a fast-paced and dynamic environment previously. The ideal candidate will have a strong ability to manage multiple tasks, demonstrate excellent communication skills, and maintain a high level of professionalism. This is an exciting opportunity to work in a role that offers variety and the chance to make an impact on the daily operations of the business.
This is a pivotal role within the business, supporting the Director, fostering strong relationships with clients, managing the diary and providing secretarial support.
YOUR NEW ROLE
Efficiently manage and coordinate a dynamic calendar, scheduling meetings, appointments, and travel arrangements to ensure seamless daily operations.
Serve as the primary liaison between the executive and internal/external stakeholders, handling emails, phone calls, and correspondence professionally and promptly.
Organize and oversee national and international travel, including flights, accommodations, and detailed itineraries.
Prepare reports, presentations, and other key documents with accuracy and timeliness.
Plan and facilitate meetings by preparing agendas, taking notes, and ensuring all necessary materials are available.
Maintain confidentiality and handle sensitive information with the utmost discretion.
Provide personal assistance as needed to support the Director’s work-life balance.
Oversee client onboarding, ensuring a smooth contract setup and fostering strong relationships throughout the process.
Gather relevant information and format it into professional documents for client meetings.
Attend meetings, take minutes, and ensure follow-ups and action points are completed.
Act as the primary contact for key clients, including some after-hours support.
Manage and complete tender documents, ensuring timely submission before deadlines.
Respond to emails on behalf of the Director for both internal and external communications.
Support the Director’s personal property investment company by managing the portfolio, liaising with tenants regarding queries and payments, and maintaining updated records.
YOU WILL BE/ HAVE
Proven experience as a Personal Assistant or Executive Assistant, ideally within a fast-paced environment
Strong organisational and time-management skills with the ability to multitask effectively
Excellent verbal and written communication skills
Ability to work under pressure and meet deadlines
High level of discretion and the ability to handle confidential information
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong attention to detail and a proactive approach to problem-solving
Ability to work independently and as part of a team
Flexibility and adaptability to handle changing priorities
Interested in learning more?
Contact Lily at (phone number removed) or email your CV to or
INDCOM