Entity: Customers & Products Job Family Group: Business Support Group Job Description: We are now looking for a Team Assistant, who will provide administrative support to four teams within the Castrol Global Marketing team, as well as support for the leadership team. What you will deliver Actively manage diaries, ensuring all meetings are prioritised, planned and arranged, including identifying dates for meetings, internal and external. Ensure all meetings run smoothly by managing attendance, collating, preparing and issuing pre-reads so that team members are equipped with information prior to their meetings and issue meeting minutes when required. Manage and prioritize the Calendars of the LT in a strictly confidential manner and ensure all correspondence is courteous, helpful and timely, and feedback to them accordingly. Filter calls. Support the team with administrative matters Manage email responses and/or notices where required. Liaise with internal and external contacts in the course of handling business arrangements. Liaise with other teams/PAs where necessary to ensure alignment. Be responsible for complex global travel arrangements, compile itineraries, anticipate visa requirements and applications where applicable, liaise closely with other BP offices, and where possible, have a “Plan B” available. Collate expense receipts, prepare monthly submissions, reconcile and submit on time. Manage all your work in a strictly confidential manner. Manage on-boarding activities to support new team members (ordering office equipment, ordering mobile phone, supporting corporate credit card application, updating GAL etc.) and off-boarding for leavers (e.g. updating GAL distribution lists, systems access etc.) General admin duties: Build and maintain excellent working relationships with peers and BP staff globally, including external contacts. Take accountability for all tasks of other Team Assistants/PAs as and when they are absent from the office Code invoices using and forward the same to approvers and manage third party invoices. General office admin: Act as a point of contact on a day-to-day basis, often in the absence of supervision. Confident in prioritising activities and to action/refer as appropriate. Responsible for electronic and paper filing systems, prepare e-expenses and management of invoice. Log various IT requests and faults, source and book meeting rooms for team when necessary, order stationary, meet and greet guests. What you will need to be successful Proven track record as team administrator/PA You will work with You will be working closely with the VP Marketing leadership team - a diverse team with a global remit. Specifically you will be supporting five members of the leadership team based in Europe day to day, but will work closely with the entire global marketing leadership team. Marketing is an exciting part of the bp and Castrol business, developing new offers and services, and ensuring we're always thinking customer first. Working closely with customers means we're continuously adapting and innovating to keep up with changing customer needs. Helping the leadership team run efficiently and effectively is a key enabler of our success and so we are looking for a self motivated and proactive assistant to join our team. Why join our team? We support our people to learn and grow in a diverse and challenging environment. We believe that our team is strengthened by diversity. We are committed to crafting an inclusive environment in which everyone is respected and treated fairly. There are many aspects of our employees’ lives that are meaningful, so we offer benefits to enable your work to fit with your life. These benefits can include flexible working options, collaboration spaces in a modern office environment, and many others benefits Apply now Travel Requirement Up to 10% travel should be expected with this role Relocation Assistance: This role is not eligible for relocation Remote Type: This position is a hybrid of office/remote working Skills: Adaptability, Authenticity, Communication, Continued Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital fluency, Ethical judgement, Excellence, Group Problem Solving, Influencing, Knowledge Sharing, Listening, Managing volatility, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills Legal Disclaimer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us. If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.