Job Purpose
The Regional Program Operations Executive will provide administrative and operational support to the FAW Regional Program and its staff. The role involves coordinating day-to-day operations, ensuring efficient delivery of programs, and assisting with logistical planning and communication.
Key Areas of Accountability or Responsibility
* The planning and running of the Regional programs participation in the FAW National Academi competition fixtures.
* Assisting with the planning and running of the other fixtures as advised.
* Coordination of all administration tasks for the Regional program squads.
* Provides administrative assistance to the Regional Program Managers and Coaches.
* Liaise with all players and parents to ensure they all are informed of training and match details, ahead of time.
* Liaise with Governing Bodies to ensure relevant regulations, club licensing and submission deadlines are met.
* Liaise with clubs to ensure transparent communication concerning players, feedback and fixtures.
* Administer player registrations and COMET online systems.
* Coordinating the management of kit and equipment for training and matches days, ensuring they are maintained and stored as required.
* Coordinate team sheets and match reports for both home and away matches.
* Booking of training pitches and match venues.
* Ensure that all match fees, purchase orders and travel expenses are processed in line with FAW policies.
* Ensure child safeguarding regulations are adhered to and staff DBS/safeguarding checks are up to date.
* Assisting the Regional Program Manager to coordinate and manage the program budget keeping within set parameters.
* Other administrative tasks as directed by the Regional Programme Manager.
The above list of accountability and responsibility is not intended to be a comprehensive list of all the duties involved and consequently the post holder may be required to perform other duties as appropriate to the role.
Person Specification
Experience
* Previous administrative experience in professional or elite youth football.
* Current safeguarding award.
Knowledge, Skills and Behaviours
* Excellent communication skills to build relationships with a range of stakeholders throughout the football industry.
* Ability to manage, multi-task and meet strict deadlines.
* Demonstrate ability to work under pressure and solve problems.
* A “can do” positive attitude.
* Attention to detail.
* Desire to deliver above the expected standard.
* Strong communication skills (verbal and written).
* Advanced IT knowledge and skills in Microsoft Office products (Word, Excel, PowerPoint & Outlook).
* Professional manner and the ability to deal with sensitive information discretely and with confidentiality.
Role Specific Requirements
* The ability to speak Welsh would be advantageous.
* Due to the nature of the industry, the ideal candidate must be flexible in their availability as irregular hours and weekend work will be required for this role, such as working at home and away games.
* The appointment of the successful candidate will be subject to a DBS check and two professional/personal references, to the satisfaction of the FAW. In addition, the FAW will ask to see evidence of right to work in the UK.
FAW VALUES
Our values underpin the FAW vision and guide all aspects of our work:
Excellence – we approach every challenge with determination and a drive to deliver our very best in all we do. We display commitment, motivation, discipline and perseverance, and hold ourselves accountable for results. In every aspect of business and sport, we strive to excel.
Family – we promote a welcoming culture of warmth and belonging where everyone is embraced. Through the power of the collective, we’ll continue to expand our football family, welcoming anyone who wants to achieve great things for Wales.
Respect – we believe that different ideas, strengths, interests, and cultural backgrounds are fundamental for success. We’ll earn the respect of others through our commitment to be open, honest, ethical and fair.
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