Employer: Queen Victoria Hospital NHS Foundation Trust
Employer type: NHS
Site: QVH
Town: East Grinstead
Salary: £29,970 - £36,483 per annum
Salary period: Yearly
Closing: 14/10/2024 23:59
Interview date: 24/10/2024
Executive Assistant
NHS AfC Band 5
Welcome to Queen Victoria Hospital NHS Foundation Trust and thank you for your interest.
This is an exciting opportunity to work for a forward-thinking patient-centred organisation. In this role, you will work at the heart of the corporate offices here at Queen Victoria Hospital as an executive assistant to the Chief Executive Officer, working as part of the wider corporate affairs team. You will provide confidential support using your own initiative and judgement when dealing with complex diary management, providing support to meetings, managing mail and planning and organising events, working collaboratively with the rest of the team to ensure effective management of priorities and workflow.
Main duties of the job
* Complex diary management including organising meetings
* Providing administrative support to meetings including drafting agendas and taking minutes
* Provide a discreet and confidential support role using own initiative, dealing with sensitive and complex information on a regular basis and communicating complex and sensitive information to staff at all levels of the organisation as required
* Using judgement when prioritising mail, managing multiple complex diaries and resolving day-to-day issues
* Planning and organising events, meetings and workshops with both internal and external stakeholders including selection of the venue, organising invitees, travel and provision of materials for the event working closely with the executive director
* To work collaboratively with other executive assistants to promote effective management of priorities and workflow
Person specification
Qualifications
* Honours degree or vocational qualification level 6 in secretarial or business administration field or able to demonstrate knowledge within this field through practical experience or training
* Executive / Personal Assistant Diploma
Experience
* Relevant experience of working in an administrative support position
* Significant admin experience including diary management and minute taking to a high standard
* Implementation of processes and procedures to increase efficiency
* Experience of working at a senior level for senior staff such as a Director or group of directors
The closing date given is a guide only. There may be some occasions when we have to close a vacancy once sufficient applications have been received. You are therefore advised to submit your application as early as possible to avoid disappointment.
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