Employer: South Tees Hospitals NHS Foundation Trust
Employer type: NHS
Site: The James Cook University Hospital
Town: Middlesbrough
Salary: £26,530 - £29,114 per annum
Salary period: Yearly
Closing: 28/12/2024 23:59
Team Leader - Medical Secretary
Band 4
Job overview
Hours: 37.5
This role is to work from Monday to Friday on site, within the core hours of 08.00 - 17.00 (7.5 hours per day).
The collaborative of Women & Children Services is looking for a Team Leader who is seeking a challenge, with the potential to develop skills and knowledge to support the collaborative in achieving its goals through the recovery plan created by the COVID pandemic and providing high-quality service to its patients. You will work closely with the Admin Manager and other Team Leaders within the collaborative.
Please note that this vacancy will close when we receive sufficient completed applications.
This post is for internal candidates to South Tees Trust. If you are not currently working within the trust, your application will not be reviewed and will be automatically rejected at the shortlisting stage.
Main duties of the job
The post holder will be required to demonstrate excellent communication, organisational, and supervisory skills and be able to work as an effective member of a multidisciplinary team, taking a lead role in providing comprehensive, effective, and professional secretarial and administrative support to the service. They will be responsible for ensuring the team delivers an effective and efficient service to Paeds & Neonates.
The post holder will deputise for the Admin Manager in their absence and undertake aspects of a line management role for junior admin support.
South Tees Hospitals NHS Foundation Trust offers leadership and improvement training to all new staff. This training program has been designed to support our leaders in developing their understanding of leadership and management skills. You will be expected to attend the New and Aspiring Leaders Programme and the Foundation Quality Improvement Programme that the Trust delivers. After completing this one and a half day training, you will be able to explore further leadership and improvement training opportunities, including in-house courses and leadership apprenticeships at levels 3, 5, and 7.
Working for our organisation
South Tees Hospitals is the largest hospital trust in the Tees Valley with two acute hospitals and services in several community hospitals.
The James Cook University Hospital in Middlesbrough is a designated major trauma centre and provides all its specialties from one site, which is unique for a hospital of its size. It provides a wide range of district general hospital services and specialist services such as neurosciences, renal medicine, spinal injuries, major trauma, cardiothoracics, vascular surgery, and cancer services.
Detailed job description and main responsibilities
Please see the full job description and person specification document(s) for main responsibilities of the role.
Person specification
Qualifications
* GCSE in Maths and English or Functional Skills, Level 2
* NVQ3 level Secretarial or Business Administrative qualification or equivalent level of demonstrable experience
* Medical Terminology Qualification Level 2 or equivalent level or short courses or equivalent demonstrable working experience
* Customer care qualification, Level 2 or short courses or equivalent demonstrable working experience
* Audio-typing qualification or equivalent level of working experience with medical terminology
Knowledge & Skills
* Substantial working knowledge of secretarial/clerical processes
* Substantial working knowledge of functionality of Patient Administration Systems
* Understanding of work procedures associated with outpatient clinic arrangements, secretarial office procedures, and case note procedures
* Knowledge of General Data Protection Regulations and patient confidentiality
Experience
* Demonstrable experience in Line Management and Leadership activities
* Substantial Secretarial and administrative experience
* Extensive use of Office and Outlook, including Word, Excel, and PowerPoint, e-mail, and internet
* Healthcare / NHS Trust experience
* Trust experience and working practice with STHFT policies and procedures
Disclosure and Barring Checks (DBS)
It is now the policy of South Tees Hospitals NHS Foundation Trust that all successful candidates who are new to the Trust and require DBS clearance for the post they have been offered are required to pay the cost of their DBS. The method of payment for this is via salary deduction from your first month's pay.
Equality, Diversity and Inclusion
South Tees Hospitals NHS Foundation Trust is committed to promoting equality of opportunity, celebrating and valuing diversity, and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation are encouraged to apply for this post.
The Trust encourages and supports all applicants to be fully vaccinated against both COVID-19 and influenza.
Please be aware, there are occasions where some vacancies may close prior to the closing date advertised. This will only happen where sufficient applications are received and will be made evident on the job advert.
Please note if you are successfully shortlisted, we will contact you via the email address that you have applied from, so please ensure you check your emails regularly.
Existing employees of South Tees NHS Foundation Trust currently on the Redeployment Register, who meet the essential criteria for this post, will be shortlisted and interviewed prior to all other applicants.
IMPORTANT - Please ensure you read the 'Guidance Notes for Applicants' document attached to this advert before you start to complete your application form.
This document provides detailed advice regarding the completion of your application form.
As part of our pre-employment screening process, all applicants are required to provide references from their last continuous 3 years of employment and/or training/education. The referees MUST be a Line Manager/Supervisor. Personal references and references from colleagues are not acceptable.
Unfortunately, we are unable to respond to all applicants, and those who are not contacted within six weeks of the closing date should assume that their application has been unsuccessful.
Employer certification / accreditation badges
Name: Pam Willis
Job title: Admin Manager
Email address: pam.willis1@nhs.net
Telephone number: 01642 850850
Additional information: Ext 56943
If you have problems applying, contact
Address: The Recruitment Team
The Murray Building
The James Cook University Hospital
TS4 3BW
Telephone: 01642 850850, ext. 57396
#J-18808-Ljbffr