Description The Team Administrator will provide full administrative support to the Project Director and wider BP Team and contribute to the smooth running of the project in order to exceed our client’s expectations LI-AW1 Responsibilities Support the team by organising internal and external meetings as required including arranging refreshments, office space, conferencing facilities etc Provide diary support to when require Undertake ad hoc administrative duties as and when required, ensuring accurate, timely delivery and that relevant policies and procedures are followed Collate and compose information and prepare reports, documents, correspondence, papers and presentations accurately and efficiently, to support the delivery of excellent service standards to internal and / or external customers. Create ahead of time to allow for reading and preparation Develop and maintain a central repository of documents that can be easily accessed, ensuring that a single method of file storage is adopted that can be accessed by all Prepare reports, minutes, presentations Book and set up meeting rooms and telephone conferences as required Taking meeting minutes Support with preparation of project materials, presentations, reports and other documents Create and collate regular reports as required Meet and greet visitors Create and distribute communications, presentations and other media. Administration and coordination of meetings, training courses, conferences and briefings if necessary. Ad hoc administrative tasks as and when required eg: filing, printing, scanning, copying documents etc Qualifications Role Requirements § Previous experience in a similar role § IT proficient. Experience with Microsoft Office. § Good organisational skills and able to manage your workload. § Knowledge of reporting, dashboards and KPIs desirable. § A positive approach to supporting team members. § The ability to communicate confidently and assertively with a variety of people at all levels. § Friendly and approachable.