Role Overview Hybrid, 3 days a week working from home 2 in the office, 35 days holiday The Administrative Support Assistant will play a crucial role in ensuring the smooth operation of the office by providing timely and accurate administrative support. This individual will assist in maintaining efficiency across all functions while upholding high professional standards. Key ResponsibilitiesGeneral Administration Professionally handle incoming calls, accurately record messages, and direct them to the appropriate person. Maintain and update electronic records and databases with precision. Draft, format, and distribute reports, correspondence, and presentations. Organize and manage filing systems, ensuring easy access to necessary documents. Support research and compilation of information related to local services. Handle document duplication and digital archiving. Monitor and replenish office supplies, ensuring a well-maintained workspace. Process invoices and financial documentation in coordination with the finance team. Track and maintain financial records, including petty cash management. Assist in staff scheduling and rota preparation. Support the creation of marketing and promotional materials. Ensure confidentiality and compliance with data protection regulations. Meeting Coordination Arrange and coordinate meetings, including booking venues and notifying participants. Prepare meeting agendas and distribute relevant materials. Record and circulate minutes, ensuring action points are followed up. Participate actively in team discussions. Operational Support Compile and present reports as required by management. Monitor and manage documentation, ensuring accuracy and consistency. Liaise with external organizations, maintaining professional interactions. Assist with audit preparations and compliance tracking. Contribute to continuous improvement initiatives. Foster strong working relationships with colleagues and external partners. Communication & Teamwork Maintain clear and timely communication with colleagues and stakeholders. Use appropriate communication methods to ensure effective information flow. Listen actively and respond to inquiries in a professional manner. Provide constructive feedback and encourage knowledge sharing. Professional Development & Compliance Stay updated with policies, procedures, and best practices. Maintain high levels of accuracy and efficiency in all tasks. Participate in relevant training and development opportunities. Uphold company policies related to equality, health & safety, and ethical practices. Additional Expectations Maintain a professional demeanor and uphold the organizations values. Demonstrate flexibility in adapting to new tasks and responsibilities as needed. Adhere to all confidentiality and data security requirements. Support a culture of continuous improvement and team collaboration. Skills: Admin Duties Invoicing Benefits: Work From Home Flexitime hybrid