Job Type: Full-time
Location: Milton Keynes
Salary: £30,000
We are seeking a highly motivated and organised Office Manager to join our team. This role involves being a key point of contact for the Senior Management Team and Managing Director, ensuring the smooth operation of office functions and contributing to various administrative areas.
Key Responsibilities:
1. Office Management:
o Oversee Daily Office Operations and Procedures:
+ Ensure the office environment is organised, efficient, and conducive to productivity.
+ Implement and maintain office policies and procedures to improve operational efficiency.
+ Handle incoming and outgoing correspondence, including emails, phone calls, and post.
+ Assist with general office duties, such as meeting room management, filing, and photocopying.
o Maintain Office Supplies:
+ Monitor inventory levels of office supplies and equipment.
+ Conduct regular audits to ensure adequate stock levels.
+ Manage the procurement process, including placing orders, receiving deliveries, and verifying invoices to obtain the best prices and quality.
o Coordinate Maintenance of Office Equipment and Facilities:
+ Schedule and oversee regular maintenance and repairs of office equipment (e.g., printers, copiers, computers).
+ Liaise with building management and coworkers for facility maintenance and improvements, addressing issues promptly to minimise disruptions.
+ Ensure compliance with health and safety regulations.
o Manage Office Budgets & Contracts:
+ Work with Finance to prepare and manage the office budget, tracking expenses and ensuring cost-effectiveness.
+ Manage office contracts including printers, mobile phones etc.
+ Approve and process invoices, ensuring timely payment to vendors and service providers.
+ Identify opportunities for cost savings and implement measures to reduce expenses.
o Plan and Organise Office Social Events:
+ Coordinate with vendors, venues, and other stakeholders to ensure successful event execution.
+ Foster a positive and inclusive office culture.
2. HR Administration:
o Assist with the recruitment process, including posting job ads and scheduling interviews.
o Onboarding/Offboarding employees including working with Line Managers and IT.
o Maintain employee records and ensure compliance with HR policies.
o Manage employee benefits keeping finance updated as required.
o Maintain employee training records.
o Manage the HR system.
o Administer employee Reward & Recognition schemes.
o Support with employee disciplinary matters, seeking and implementing guidance from external consultants.
o Manage employee Security Clearance and vetting to customer requirements.
o Liaise with local colleges in respect to Apprentice training.
3. Support to Managing Director:
o Travel Arrangements:
+ Plan and book domestic and international travel, including flights, accommodation, and transportation, ensuring all necessary travel documents are in order.
+ Handle any travel-related issues or changes promptly.
How to Apply:
To apply for the Office Manager position, please apply online or contact Leon Henry at Reed, Milton Keynes for further information regarding the role.
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