Job Summary
An exciting opportunity has arisen for a Personal Medical Secretary to join our Pathology Team. The Pathology Medical Secretary will provide a comprehensive administrative service to the Consultant Haematologist, Haematology Team, and the Pathology Management Team with processing of daily workloads and ad hoc office duties.
Main Duties of the Job
* Provide a comprehensive secretarial service to the Consultant Pathologists and their medical teams, Departmental Service Managers, Biomedical Scientists, Pathology Quality Team, Nurse Specialists, Directorate, Departmental, and some Trust-wide committees.
* Assist in the organization of the Consultants' workloads and be the first point of contact for all forms of communication.
* Manage your workload and coordinate activities with other team secretaries to ensure an efficient service is provided.
* Exercise initiative commensurate with the role while maintaining confidentiality at all times.
About Us
Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites.
Pay and Contract Details
Date posted: 14 February 2025
Pay scheme: Agenda for change
Band: Band 4
Salary: £26,530 to £29,114 a year Per Annum, Pro Rata
Contract: Secondment
Working pattern: Part-time
Reference number: 409-6909429
Job location: Southport Hospital, Town Lane, Southport, PR8 6PN
Job Responsibilities
Key Duties
* Provide a comprehensive administrative service to the Consultant Haematologists, Haematology/Transfusion, and the Pathology Management Team.
* Type dictation from audio of all clinical correspondence and documentation ensuring timescales set locally in the Trust are adhered to on a daily basis.
* Check clinical letters to ensure appropriate follow-up arrangements/investigations are in place.
* Ensure all investigations are signed by the consultant or team and actioned as per instruction.
* Maintain effective tracking on all inpatient referrals to ensure patients are reviewed promptly.
* Liaise with appointments and patients to book appointments and check monthly breach lists.
* Arrange urgent clinic appointments and notify patients by phone when short notice does not allow for the appointment to be posted.
* Maintain effective verbal and written communication at all times.
* Work from initiative using own judgement to deal with queries and resolve situations.
* Maintain a diary of appointments and arrange travel and accommodation.
* Participate in housekeeping of the office environment and help maintain stock controls.
* Undertake audits and assist with research/data collection as required.
* Arrange Directorate, Departmental, and Trust Wide meetings, circulate agenda/supporting papers as appropriate, and take minutes.
* Any other duties required by Line Manager.
Person Specification
Qualifications
* RSA/OCRIII or equivalent
* Work processing skills
* Audio-typing skills
* Knowledge of medical terminology
Knowledge & Experience
* Experience as a medical secretary
* Excellent IT skills with knowledge of Microsoft office products
Other Essential Skills
* Self-motivated and able to work with limited supervision
* Excellent communication skills
* Ability to manage difficult/sensitive situations
* Understanding of the confidential nature of the role and awareness of Data Protection Act
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, and a submission for Disclosure will be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Employer Details
Employer name: Mersey and West Lancashire Teaching Hospitals NHS Trust
Address: Southport Hospital, Town Lane, Southport, PR8 6PN
Employer's website: https://www.merseywestlancs.nhs.uk/ #J-18808-Ljbffr