Mid and South Essex NHS Foundation Trust is now one of the largest trusts in the country, serving a population of 1.2 million people comprising acute hospital sites at Broomfield in Chelmsford, Basildon and Southend.
We are a well-led, high-performing and innovative organisation determined to provide the best health care services for our local population and working in the best interests of the people we serve.
Job overview
An exciting opportunity has arisen to become a part time Medical Secretary within the Cardiology team at Southend Hospital in a challenging position requiring someone who is a team player, flexible, organised and is able to work well under pressure.
As our Medical Secretary you will provide comprehensive secretarial and administrative support to the Consultant and clinical team and be the first point of contact for patients, doctors and staff throughout the Trust.
Your main responsibilities will be to provide comprehensive secretarial and administrative support to the Consultant and their team to support with the demands of their service as required for which previous medical secretarial experience in a mental health or other NHS setting alongside clinical systems knowledge and audio typing skills would be highly beneficial.
Your role requires excellent communication skills, dedication to exceptional patient care and service, the ability to meet the demands of working in a busy environment, and the ability to represent the team and department with the professionalism expected from all our staff.
Main duties of the job
You will work as part of the clinical support services team to ensure delivery of a comprehensive and effective administration service to medical personnel across the directorate including the provision of a comprehensive typing and secretarial service, advise relevant departments of consultant and team members annual and study leave arrangements to ensure that relevant adjustments are made to clinic templates and theatre schedules.
You will liaise with appropriate departments and team members to ensure that any new services introduced run smoothly and efficiently, be versatile and adaptable to the demands of the medical team and ensure that the Consultant and/or clinical team adhere to local protocols and government directives regarding waiting list targets.
You will undertake routine office duties including photocopying, faxing and general day to day maintenance of records when required, provide cover for absent colleagues within the secretarial team during annual leave and unplanned absences if the need arises, have a good understanding of RTT and be able to appropriately outcome patients in line with RTT pathways and work as part of the clinical support services team to contribute to the delivery of a comprehensive and effective medical administration service across the directorate.
Working for our organisation
Mid and South Essex NHS Foundation Trust is now one of the largest in the country, with a workforce of approximately 15,000 who serve a population of 1.2 million people.
We work together, and in conjunction with MSE Health and Care Partnership, to deliver excellent local and specialist services, to improve the health and wellbeing of our patients in a compassionate way, and provide a respectful, but vibrant place for staff to develop, innovate and build careers.
From facilities through to consultant specialists we want to be the best, to achieve this we need to recruit not just those who are the finest in their field but also those who have the potential to be. Yes, experience is important but so is outlook - if you are dynamic, forward-thinking and enthusiastic we want you to join us.
We not only offer you a good working environment with flexible working opportunities, but also the opportunity to develop your career with access to appropriate training for your job and the support to succeed and progress.
Detailed job description and main responsibilities
Are you a team player, flexible, organised who is able to work well under pressure, then we want to hear from you?
Please see the attached JD for further details of this exciting role.
Person specification
Qualifications
Essential criteria
* To hold GCSE Maths and English of Grade C or above or equivalent certificate
* RSA/OCR typing/text transcription stage ll or equivalent experience
Desirable criteria
* The ability to want to work towards a AMSPAR qualification
Experience
Essential criteria
* Proven experience of working as a secretary/ personal assistant/ administrator in a busy environment
* Experience of undertaking diary management for consultants/senior managers
* Understanding medical terminology
Desirable criteria
* Previous NHS experience
* Experience using trust computer systems
* Previous healthcare experience
Please be aware as per the new Immigration guidelines we cannot sponsor candidates with a salary (full time or pro Rata) under the current minimum threshold.
Applicant requirements
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Documents to download
* Medical Secretary -Cardiology - SO-B4 (PDF, 608.3KB)
* Privacy Policy (PDF, 441.0KB)
* AFC Pay Poster 24/25 (PDF, 39.2KB)
* Behaviours Framework (JPG, 298.0KB)
* Application Form (DOC, 233.0KB)
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