About the Role:
The Executive Assistant serves as the primary point of contact for internal and external people on all matters pertaining to senior management and their respective teams.
* Primary point of contact for the Global CEO and Global Investment team, both internally and externally
* Comprehensive diary management, including scheduling meetings across multiple time zones
* Coordination of international travel, including visa arrangements, detailed itineraries, and logistical support
* Planning and execution of Townhall meetings, including agenda coordination and logistical arrangements
* Light oversight of the administrative team, comprising two Executive Assistants and one Team Assistant
* Providing support on special projects and initiatives as required
* Managing CEO expenses with accuracy and efficiency, ensuring timely processing
* Leading the organisation of key company events, including the Summer Party, Team Building activities, and Christmas Party
* Planning and delivering twice-yearly partnership summits
* Organising an annual conference, overseeing all logistics and stakeholder coordination
* Managing the team’s schedule and logistics for key industry events, including Cannes and CES
* Keeping the department informed by sharing key communications and updates as needed
* Proactively engaging with the team and fostering collaboration
Experience we are looking for:
* Experience as an EA at CEO level
* Strong organisational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
* Experience managing a team
* Discrete and able to maintain confidentiality
* Behaves in a professional manner with tact and diplomacy
* Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and clients
* Excellent time-management and problem-solving skills
* Strong verbal and written skills
* Pro-active, can-do attitude, solution-focused
* A team player who is personable, approachable, and helpful
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