Office Coordinator
12 Month Contract
Fully Onsite in the office
Standard 37 hours per week
Umbrella or PAYE
Key Qualifications:
1. Experience with Booking systems
2. Previous PA or secretarial experience a bonus
Role Overview:
The Office Coordinator will be responsible for providing support to the day-to-day office activities that are carried out in order to successfully deliver contractual requirements.
Responsible to:
1. Management of Office inbox responding in a timely manner
2. POC for local community issues & liaison with leaseholder
3. POC for site related concerns and feedback
4. Booking visitors onto site including subcontractors and partners
5. Support coordination of VIP visits & event planning
6. Support change activities between client and the leaseholder
7. Contribute to wider targets such as sustainability
8. Meeting bookings (bookings, hospitality and setup including testing IT equipment)
9. Manage stationery requirements including printer consumables
10. Management of confidential & electrical waste
11. Management of IT equipment and company assets
12. Site communications
13. Occasional PA responsibilities (meeting prep, virtual conferencing set up, minute taking, action tracking, diary management, expenses, travel arrangements)
14. POC for Digital, Marketing, H&S and Environment
Essential Competencies:
1. Previous experience in an Office Coordinator or Administrative role.
2. Excellent written and verbal communication skills.
3. Proficient knowledge of office-based IT tools such as Microsoft Office and Google Suite.
4. Ability to communicate effectively and deal confidently with a range of people in the course of daily work and to take decisions without reference where appropriate.
5. Highly organised and able to prioritise and multi-task
6. Proactive and confident.
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