What skills and experience we're looking for
The Post
The examinations officer is responsible for the organisation and smooth running of both internal and external examinations. The officer acts as the primary liaison between the school and external examination bodies. They will be familiar with the requirements and regulations placed on schools by both awarding bodies and the Joint Council for Qualifications (JCQ) and will ensure that the school is compliant with these before, during, and after examination periods.
Key responsibilities:
Planning and organisation
Understand the regulations and requirements of all examinations held by the school, both internal and external
Comply with all JCQ and awarding body regulations and keep up to date with any changes to these
Manage arrangements for the safe and secure receipt, checking and storing of examination papers and materials
Contribute to development and review of examination-related school policies
Work with the SENCO to ensure appropriate access arrangements and reasonable adjustments for appropriate pupils
Manage registration of candidates for all examinations
Work with the finance team to ensure all examination fees are paid, as necessary
Keeping Head of Centre and Line Manager regularly aware of planning and organisational progress
Exam management
Understand the Exam Cycle and share key points with internal stakeholders
Recruit, train and manage invigilators as required
Make sure appropriate conduct during examination sessions, in line with requirements and regulations from awarding bodies and the JCQ
Manage the logistics for examination sessions, including timetabling, seating plans, room booking, resources and staffing
Make sure pupils are aware of their personal exam timetables, managing and resolving clashes in accordance with guidance and safeguarding procedures
Carry out necessary administrative tasks related to the organisation of examination sessions
Support the SENCO to implement access arrangements and reasonable adjustments as required
Manage arrangements for the safe and secure storage and dispatch of completed examination papers
Manage any unexpected issues or emergencies that arise during an examination session
Submit reports to examining bodies, as required
Results and data management
Make arrangements for sharing results with students (e.g. results day)
Make sure results are received by the school in a secure and confidential way
Be familiar with data analysis reports and tools and be able to share results data with stakeholders as appropriate
Arrange receipt and distribution of examination certificates to candidates
Manage retention of results, including certificates, for the school’s records
Be familiar with systems for recall of exam scripts/remarking post exam results
What the school offers its staff
We can offer you:
• Access to an Employee Assistance Programme
• A modern, well-resourced environment
• Supportive, enthusiastic and committed colleagues
• Access to a range of CPD and training tailored to your needs
Commitment to safeguarding
The Schools of King Edward VI in Birmingham is an educational charity supporting eleven schools and is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS). This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent and spoken English is an essential requirement for this role. CHARITY NUMBER: 529051