We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.
The Role
We have an exciting opportunity to join the Procurement Services Team based within Newcastle University’s Finance Hub. The Hub is a large team of skilled and experienced colleagues who manage the financial business activities of the University. We provide a professional and proactive service to our students, colleagues and stakeholders. We are committed to supporting the personal and professional development of our team.
Are you interested in working on major projects within Procurement supporting the key business areas of either Professional Services or Estates and Facilities?
Have you worked within Procurement? Are you now ready for the next step on your professional ladder, or simply a new challenge?
If so, you sound like the person we are looking for! We have 2 openings for Assistant Procurement Managers – one will sit within the Professional Services category, the other within Estates and Facilities.
As Assistant Procurement Manager, you will support the Category Procurement Manager working collaboratively to build relations within internal stake holders, support with delivery of solutions and work within guidance and parameters of an ever-changing complex business needs.
Under the direction of the Head of Procurement, you will be coached and mentored in a demanding but rewarding role. Working closely with our excellent team of Procurement Managers, we are looking for ambitious individuals who either have experience in procurement, or are a graduate in supply chain / business looking for that opportunity to develop and carve a career within Procurement.
Administrating Dynamic Purchasing Systems and framework agreements to ensure compliance with Public Procurement Law.
Working closely with Procurement Managers, you will have a high degree of integrity, self-motivation, initiative and drive, and the ability to demonstrate professional resilience.
If you would like to talk to us, please get in touch with Dave Anderson, Senior Procurement Manager via e-mail at dave.anderson@newcastle.ac.uk
This advert will close on 27th April and interviews are expected to be held between 13th and 15th May. Please take note of your availability for these days if you choose to apply for the role
To apply please upload your CV and covering letter evidencing how you meet the person specification as set out in job description.
Key Accountabilities
- To administer the letting and management of Dynamic Purchasing Systems, framework agreements, research, capital equipment, services contracts and compiling tender documents
- To manage the tender process including issuing tenders, supplier management, tender receipt and opening, tender assessment and evaluation, post tender clarification and negotiations, ongoing contract management
- To administer Dynamic Purchasing Systems and framework agreements to ensure that they meet the needs of the University and ensure compliance
- To assist and support the creation of detailed specifications for the University’s contract requirements and to compile contract documentation to meet the requirements
- To manage contracts to ensure the supplier conforms to the contract and will carry out audits of the supplier producing audit reports
- To negotiate with suppliers to achieve best value for the University and to resolve conflicts and disagreements. For example, the post holder is expected to carry out negotiations on a range of issues including price reductions to obtain the best possible resolution for the University considering the legal implications and responsibilities of the final agreement
- To aid Procurement Managers on RFQs, ITTs, reporting, existing framework agreements, best purchasing practice, financial directives, purchasing procedures, funding source purchasing rules, Public Procurement Law and National Audit Office guidelines to ensure compliance. For example, the post holder is expected to meet University colleagues on a regular basis to determine their requirements and develop a procurement plan and strategies to meet those requirements
- The post holder will represent the University at meetings, seminars and exhibitions etc. including Regional Consortium Commodity Group Meetings and National Agreement Groups
- To act as a deputy for Procurement Managers during periods of absence as required to ensure continuity of service
- Act as an advocate for the function
- To provide administrative support to a busy University central support function, to ensure the smooth operation of the Procurement service