To be responsible for managing the effective and efficient management and administration of internal and external examinations in accordance with the Joint Council for Qualifications (JCQ) regulations (on behalf of the JCQ member awarding bodies 1) and/or awarding body rules for exams administration in a consistent and secure fashion, thereby helping to maintain the integrity and security of the assessment process. To complete the Exams Officer Professional Standards on annual basis by ensuring a thorough knowledge and understanding of JCQ and awarding body regulations and processes, developing/acquiring the key skills needed to perform the role effectively, and signing, and agreeing to comply with, the Exams Officer Professional Standards Values and Attributes statement. To ensure examinations are conducted in accordance with the regulations. Through taking an ethical approach and working proactively to avoid malpractice among students and staff, supports the head of centre in taking all reasonable steps to prevent the occurrence of any malpractice/maladministration before, during the course of and after examinations have taken place. To take responsibility for administration of entrance examination This will require the post holder to: Manage all arrangements for the entrance examination including liaising with the Admissions Office at the Academy Trust Lead in recruiting, training and organising the invigilation teams for entrance examinations To manage the school’s public examination system This will require the post holder to: Implement JCQ regulations, update policies annually and disseminate these to staff, students and parents as required Keep accurate records and manage the examinations budget Observe the awarding body’s terms and conditions for the entry and withdrawal of candidates for their examinations/assessments Register or enter candidates for an examination or assessment in accordance with the awarding body’s published procedures for that qualification Submit registrations, examination entries and certification claims by the deadline(s) Implement processes and liaise with relevant internal stakeholders to gather correct entry information to internal deadlines implementing strategies to avoid late (or other penalty) fees Work with the Senior Leadership Team, to recruit, train and manage the team of external invigilators and staff to ensure full and appropriate invigilation of external examinations Work with the Deputy Head to organise all public examination processes including timetables for invigilators, rooms, payment, cover for absence etc and supervision of clash candidates Manage the collection, checking and submission of all external examination entries (GCSE, AS, A level, university entrance tests and resits), ensuring that all additional information e.g. estimated grades and coursework mark deadlines are met Supervise setting up of examination rooms so that they meet examination requirements, devise seating plans and maintain attendance registers Distribute examination timetables to staff and students, and ensure candidates/staff/parents/carers are fully briefed as to the examination arrangements, requirements and regulations Receive and check all examination materials, store securely, resolve any problems and issue them as appropriate for each examination; collate and pack scripts and associated paperwork to return to the examination boards Liaise with staff to organise oral and practical examinations and work with the SENCO throughout the year to ensure appropriate Access arrangements are in place Manage and submit appeals for Access Arrangements and Special Consideration Manage special requirements and arrangements for private candidates and procedures for late or absent candidates or those suspected of irregular conduct Support the head of centre in investigating and reporting cases of suspected or actual malpractice in connection with an examination as required by the JCQ and awarding bodies Plan, prepare for, and manage the restricted release of results and the distribution of provisional statements of results in accordance with JCQ regulations and/or awarding body rules Receive the certificates and assist in the process and preparation for Prize Giving and the distribution of exam certificates To manage the school’s internal examination system. This will require the post holder to: Work with the Deputy Head to ensure the exams are set at the appropriate times of year and to arrange the timetables, rooms and invigilation including any necessary cover Disseminate timetables to staff, parents and students, ensuring appropriate instructions are provided and that the rooms are set up appropriately Organise the supervision of clash candidates for school exams Oversee the delivery of appropriately labelled school examination papers to the staff room prior to their use, including instructions for their return to subjects Liaise with staff to organise oral and practical examinations Work with the SENCO to arrange additional rooming for candidates requiring access arrangements for school examinations When there are no examinations taking place, there would be a requirement to provide additional administrative support for the school, in liaison with the Deputy Head. The successful candidate will be expected to participate in appraisal and review arrangements. The job description should be read in conjunction with the contract issued on appointment by the Academy Trust.