Main Purpose of Job Work with team members to meet goals by an assigned deadline. Keep up to date on all aspects of a project, assign duties, and assist others so even complicated tasks come to completion in an orderly and timely manner. Use expertise to solve unexpected problems. Communicate with upper management. Main accountabilities Sourcing, ordering supplies and coordinating delivery schedules for multiple projects. Creating PRF's and Purchase Orders using Excel and SAGE - ensuring the orders are related to the relevant project for costing and auditing purposes. Arranging access to site for engineers Creation of Risk Assessment and Method Statements needed to be attached to the Access. Ensuring engineers receive their relevant work schedules and Job packs on a weekly basis to strict deadline. Monitoring and advising the Programme Manager on engineers leave requests - updating work schedule to reflect theiravailability. Booking hotels for the engineers near to the sites within strict budget boundaries. Uploading documentation in a timely and accurate manner to generate payment process' from clients. Closely monitoring and working on this payment process, chasing up any actions that need to be fulfilled for the payment to be completed. Meeting clients & suppliers. Updating Project costings and customer quotations spreadsheets. Minutes for inter-company meetings and uploading them onto specialized SharePoint. Assisting engineers with any issues - booking parking, sending additional supplies required for a project, passing on messages to the PM, etc; Arranging courier deliveries or pick-ups. Keeping track of deliveries Visits to customer or supplier locations may be required from time to time. Must be responsible for working in accordance with the Companys quality procedures, security requirements and suggesting improvements where necessary. Looks for ways to cut back on project expenses and increase the potential for profits. Desired Skills and Experience: Minimum of 1 year administration experience. Strong mindset for continuous improvement and meeting or exceeding expectations and able to demonstrate complete discretion and confidentiality. Superior verbal and written communication skills, with an emphasis on tact and diplomacy. Business driven, people focused, with exceptional influencing skills; Excellent organizational, multi-tasking, presentation, and time-management skills. Skills/competencies: Knowledge of computer project management software and hardware Knowledge of using office Suite. Determination and persistence The ability to trust their intuition with minimal supervision. Good verbal and written communication skills Excellent leadership skills The ability to work well in a group setting. Thorough attention to detail Empathy and situational awareness Health & Safety Responsibilities: Employees have a duty to take care of their own health and safety and that of others who may be affected by their actions at work. They must also co-operate with employers and co-workers to help everyone meet their legal requirements. You will need to: Take care of your own health and safety and that of others at all times; Co-operate with management to help the company/client comply with health and safety legislation. Follow any instructions or health and safety training provided. Tell the H&S Champion about any work situations that present a serious and imminent risk; Let the H&S Champion or H&S Manager know about any other failings you identify in your health and safety arrangements.