Vacancy Information
This role is within a unit where Surrey Police and Sussex Police work in collaboration, whilst remaining two separate legal entities/employers with different terms and conditions.
Both Surrey Police staff and Sussex Police staff are employed in this unit on their own force terms and conditions.
Successful candidates may be appointed on the terms and conditions of employment of either Surrey Police or Sussex Police, depending on organisational requirements. A discussion will be held with the successful candidate to confirm the details of location, salary, allowances and hours.
Division / Department: Joint Transport Service
Grade: Surrey Police Grade E / Sussex Police Grade 8
Status: Full Time
Contract Type: Permanent
Salary Grade Range: Surrey Police £27,545 - £31,285 / Sussex Police £27,747 - £29,649
Working Hours: 36.0 Hours per Week
Shift Allowance: No
Politically Restricted: No
Location: Stonebridge, Shalford
The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.
Chief Constables' Message
We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly in order to keep people in our counties safe.
We are looking for talented and inspirational people who put the needs of the public at the heart of everything that they do and who want to make a difference. If you feel you are that person then we want to hear from you.
We wish you all the very best with your application.
Chief Constable Tim De Meyer & Chief Constable Jo Shiner
The Role & Key Responsibilities
Do you want your weekends back without compromising on your career growth and development?
Do you want to work with the most technologically advanced vehicles within the Law Enforcement sector?
Look no further. We are excited to offer a fantastic opportunity for a dedicated fleet admin officer to join our dynamic team at our Stonebridge Police Workshop.
Benefits:
Work life balance: Tired of working weekends? Say goodbye to working long hours! We understand the importance of a healthy work-life balance. At Surrey & Sussex Police Joint Transport Service you’ll enjoy a consistent Monday to Friday schedule, giving you more time to enjoy life outside of work, whilst meaningfully contributing to your vital role within law enforcement.
Access to the latest technology: At the heart of law enforcement, you’ll have exclusive access to the most advanced vehicle technology and tools. From state-of-the-art diagnostics to cutting-edge vehicle systems, you’ll be working with the best available. Keeping you engaged and at the forefront of your profession.
Constant challenge: Do you love solving problems and testing your limits? As a service advisor with the Police, each day presents a new challenge that will keep you engaged and encourage continuous learning, and allow you to apply your skills to meaningful tasks that directly impact public safety.
Professional Growth: We’re committed to your growth. Surrey & Sussex Police provides ongoing training and development opportunities, ensuring you stay up to date with the latest advancements, to expand your skill and take on more responsibility, as you progress in your career. Regular dedicated 1:1 Focus meetings will provide you with personalised attention to support your development, so you can excel.
Collaborative Environment: Join a team of dedicated professionals who share your passion for vehicles and technology. Collaborate with experts in the field, exchange ideas, and contribute to a supportive innovative work culture that values your expertise.
Comprehensive Employee Assistance Program (EAP) Package: We care about your wellbeing. Our comprehensive EAP package provides you with resources and support should you need to navigate personal and professional challenges, ensuring you have the tools to thrive at work and in your personal life.
Why choose us:
Our Police workshops are a forward-thinking and inclusive environment that values its employees’ well-being as much as their expertise. We believe in fostering a collaborative culture that encourages growth, innovation and a work-life balance. Our commitment to staying at the forefront of technology ensures you’ll always be at the cutting edge of your field, making everyday rewarding.
Join us and discover that you can have a healthy work-life balance, while advancing your career in a supportive and empowering environment.
Apply now and embrace a brighter future!
Skills & Experience
* Providing regular updates to police personnel in respect of vehicle availability.
* Support other workshops in local geographical areas in time of leave or sickness to ensure correct level of service is maintained to support the local operational teams and departments.
* Completing general administration tasks and ensuring that all internal systems used to manage the work is kept up to date in a timely manner.
* Assisting with keeping the parking area tidy, by moving vehicles into correct locations as required.
* To undertake the role of workshop reception, greeting end users, assisting them as required, keeping in touch with end users and responding to their queries in a timely manner.
* Ensure all the data related to drivers, vehicles and equipment is accurately uploaded onto our management solutions system, involving numerical and text data sets. You’ll create and export valuable information, graphs and reports for JTS Management, staff and other stakeholders.
* Assisting with covering the stores department in time of annual leave or sickness where required.
* Handle the processes to correctly register, and de-register, and dispose of vehicles.
* Coordinate engineering work orders and equipment servicing plans to ensure our vehicles and related equipment are serviced, maintained, and repaired in accordance with our standards. Manage documentation as per the Force Data Retention Policy.
* Collaborate with external contractors to schedule and oversee vehicle maintenance and accurately process purchase orders.
* Provide essential administration support, handle reception duties, maintain files, and tackle any additional tasks commensurate with your role.
This opportunity will enable you to maintain and improve your skills, with a focus on meeting training objectives. We will also encourage your ideas on how we can support our policing colleagues through improvements to vehicle maintenance.
Why Work With Us?
As the ideal candidate, you will possess:
* Excellent planning and organisational skills to manage own work volume.
* Your strong interpersonal skills foster positive relationships, making you an excellent team player who thrives on diverse tasked and shared objectives.
* Experience of working within a team, and working to own initiative without close supervision.
* Good understanding and use with IT office solutions (e.g. MS Word, Excel).
* Proven experience working under pressure, prioritising workload issues to manage time effectively, meet tight deadlines, take control and respond flexibly to rapidly changing demands.
* GCSE or equivalent English (Grade 9-4 (A* - C)) essential
* GCSE or equivalent Maths (Grade 9-4 (A* - C)) essential
* You possess strong administrative skills coupled with an unwavering attention to detail, ensuring accuracy in all tasks.
* A genuine commitment to providing outstanding customer service, coupled with the ability to exceed expectations.
* You are adept at following established processes while actively seeking opportunities, and driving efficiency.
* Strong numerical, mathematical and statistical knowledge, underpinned by good analytical knowledge, ensuring you can tackle any challenge.
* Excellent planning and organisational skills which will empower you to deliver results within an established timeline.
Further Information
In return, we will offer you a competitive salary along with:
* 37 hour working week (Mon-Fri) for Sussex (with the opportunity to accrue flexi-time) and a 36 hour working week for Surrey (with the opportunity of OT as required); part-time and flexible working patterns also available
* 25 days holiday entitlement (plus bank holidays), increasing to 29 days after 5 years’ service • No weekend working
* Excellent local government Pension scheme
* Increased benefits for longer service, including Sick pay.
* Paternity and Maternity paid leave.
* Reasonable Flexible working adjustments
* Free onsite secure parking
* Blue Light Rewards for discounts in many high street/online stores
* Cycle-to-work scheme (Surrey)
* Training, support and career progression
* Staff support networks
* Sports and Social Clubs
* Gym facilities at various Police sites
* The opportunity to support your community with a rewarding career
Any questions please don't hesitate to contact:
Ellie Corps - Stonebridge Workshop Manager
07967 987980
Jemma Brown – Engineering Support Team Leader
07796 611965
Diversity Statement
We are only as good as our people. It's important that our officers and staff can be themselves in the workplace and we know that as an organisation we'll grow from the variety of thinking, approach, and the skills that diversity brings; all of which help us to deliver a better policing service.
We are committed to being an anti-racist police service. We promise to challenge injustice, ensure fairness and to uphold anti-racist principles in both our organisation and our communities.
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