Payroll & Benefits Manager – Chertsey (Hybrid working)
25 hours per week, Pro-rata salary £32,333 (FTE £48,500), plus excellent benefits
We’re looking for a proactive and detail-oriented Payroll & Benefits Manager to join our Toshiba team! You will play a crucial role in ensuring a hands-on approach and will have the experience to take on an overall holistic view of the payroll function and deliver a world-class service.
You will be responsible for the management and delivery of the UK payroll for c 200 employees using the Company’s IRIS Cascade integrated HR & Payroll system. You will liaise with multiple stakeholders, manage the Company’s bonus and commission payments as well as all benefits and fleet administration for Toshiba Tec.
The successful applicant will be a deeply experienced Payroll Manager who has previously managed, as a minimum, a UK payroll and is familiar with benefits administration, has high levels of accuracy, and is fully conversant in compliant payroll, benefits, and fleet.
Your strategic vision will help enhance payroll processes and employee benefits programs, making a real difference and supporting Toshiba Tec’s ambitious growth plans.
The Role:
1. Payroll - full end-to-end processing of our monthly in-house payroll (circa 200HC). Working alongside the HR team to collect accurate payroll data and processing this into the payroll system (IRIS Cascade)
2. Paying the necessary disbursements (e.g. HMRC liabilities, court orders etc.)
3. Ensure all payroll changes are fully authorised, implemented, and actioned working closely with the HR Advisor on changes
4. Provide accurate and timely management information on all aspects of payroll and liaise closely with key stakeholders
5. Respond to payroll queries from employees, ensuring resolution within agreed timeframes and in a confidential manner
6. Managing all family-friendly leave calculations and ensure this is recorded accurately on IRIS Cascade
7. Undertake year-end procedures including preparation and distribution of relevant payroll reports including month end, year-end, P11Ds, P60s etc.
8. Payrolling all benefits, and accurately checking monthly benefit data
9. Processing the monthly pension upload and reconciling this with the monthly return
10. Management communication, co-ordination and administration of all pension schemes
11. Manage the pension auto enrolment compliance
12. Ensure timely and regular communications with employees on their contribution options under the scheme(s) including coordination of pensions seminars run by external pensions consultant
13. Develop, maintain and update a Payroll Operating Manual and supporting process documents to provide a comprehensive overview of the key requirements necessary to run the monthly payroll process on IRIS Cascade
14. Working closely with the Finance team for payroll journals and reports
15. Consistently reviewing processes to ensure optimisation and automation
16. Taking ownership for payroll compliance and audits
Benefits
1. Managing the annual benefits renewal process with Toshiba Europe and uploading benefits data reports
2. Oversee the administration of company benefits, managing renewals and employee queries and identifying improvement areas and new potential benefits for employees
3. Act as the primary point of contact for all employee benefits queries, delivering a world-class employee experience
4. Ongoing communication to employees on our benefits, ensuring staff are aware of the current offerings and informed of any changes
5. Competitor and market research for new benefit providers or offerings
6. Continuously review and enhance our benefits offerings, ensuring alignment with our growth plans
Fleet Administration
1. Working alongside our Finance Director and Fleet Management Company – Marshalls, to administrate our fleet of circa 60 cars
2. Advise Marshalls of requirements for starters & leavers and work with them directly at end of lease renewals
3. Monitor licence details and insurance checking via third party company checks
4. Monitor mileage of cars with trackers, recharge private fuel costs to employees via 3rd party report and validate
5. Ensure compliance with Toshiba car policy and review and update accordingly
6. Work with Marshalls to obtain list price and CO2 values for new cars, and use information to calculate payroll benefits and add to Payroll data/system
7. Review condition of returned cars and work with Marshalls directly on repairs/contra charges
Compliance and Best Practice
1. Ensure all payroll and benefits processes adhere to local tax laws, statutory regulations, and company policies
2. Develop and maintain accurate payroll and benefits records to meet audit requirements
3. Stay ahead of UK compliance trends, minimising risk and ensuring operational excellence
4. Act as a trusted advisor to Head of HR and Directors, providing insights into payroll and benefits data to support decision-making
What you'll bring to Toshiba Tec
1. Experience: you will bring extensive experience in payroll and benefits, with proven expertise in managing UK payroll and ensuring compliance
2. HRIS Expertise: you've worked with HRIS platforms (e.g. IRIS Cascade), and have successfully implemented payroll provisions through systems
3. Commercial mindset: you're a strategic thinker who understands the impact of payroll and benefits on business success
4. Tech-Savvy: you have hands-on experience with leading payroll providers (bonus if you know IRIS Cascade) and thrive on improving and automating processes
5. Employee-Centric: you love delivering exceptional service and solving problems, making you a trusted go-to for employees
6. Compliance Expertise: you're up to date on UK payroll laws, tax regulations, and best practices
7. Collaborative Team-Player: you thrive in a fast-paced environment and know how to align people, processes, and systems to achieve team goals
8. Payroll Systems Experience – flexible on specifics however use of an integrated HR/Payroll system is essential
9. Excellent knowledge of UK tax rules and pensions obligations
10. Accomplished Microsoft user (Excel, PowerPoint, Word) - sufficiently developed skills to be able to manipulate large data sets (including vlookup function, pivot tables)
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