Kenna Recruitment are searching for an Assistant Document Controller to join a Leading Refurb and Fit Out Contractor in Chatham. This role involves assisting the Lead Document Controller and the project team in a fast-paced environment with large amounts of information to process and distribute efficiently.
No Document Control experience is required, and knowledge of construction is desirable but not essential.
Job Role / Responsibilities
Oversee document management for several projects, ensuring project-related documentation is uploaded, distributed, and tracked correctly using the Deltek PIM platform. This includes:
* Request for Information
* Technical Submittals
* Sample Submittals
* Professional Team Drawings
* Subcontractor & Supplier Drawings
* Coordinate with the project team on specific documentation distribution requirements.
* Track missing or inaccurate project information and ensure updates are made.
* Load, track, and chase supply chain design information, including Drawings and Technical Submissions.
* Facilitate efficient retrieval of project documents throughout the project lifecycle.
* Assist in the collation of Operation and Maintenance Manuals as required.
* Attend meetings as needed to discuss project needs and outstanding information.
* Update, collate, and manage Progress Reports on live projects.
* Assist with the upload of tenders/enquiries received by the team.
* Publish incoming and outgoing emails.
* Provide general support for projects as needed, including saving documents, printing, posting information, and producing presentations for meetings.
Experience / Skills
* Proficient in Microsoft Office – Word & Excel.
* Proficient in Outlook.
* Outstanding organisational skills with a keen eye for detail and accuracy.
* Excellent communication skills with Clients, Professional Teams, Team Members, and Supply Chain. Ability to lead meetings to review project information.
* Able to work to tight deadlines.
* Work well as part of a team and independently, using initiative.
* Flexible with the ability to manage multiple priorities.
* Prior knowledge of construction and the roles of the professional team, main contractor, and supply chain is advantageous but not essential.
What can we offer you:
* Salary between £30,000 - £35,000
* Competitive pension scheme
* 26 days annual leave plus bank holidays
* Annual bonus
* Private healthcare
Monday - Friday 8:30 am - 5:30 pm