IN2 Consult is seeking a highly organized and efficient Office Administrator to join our dynamic team. This position is ideal for an individual who thrives in a fast-paced environment, possesses excellent organizational skills, and is passionate about providing top-notch administrative support. The Office Administrator will play a key role in the day-to-day operations of the office, ensuring a smooth and productive work environment, as well as overseeing contractor care.
Key Responsibilities:
1. Office Management: Oversee the day-to-day operations of the office, including managing office supplies, equipment and ensuring the workspace is well-maintained.
2. Administrative Support: Provide comprehensive administrative support to senior leadership and team members; including scheduling meetings, managing calendars, and handling communications.
3. Document Management: Prepare, organize, and maintain company files digitally, ensuring they are easily accessible when needed.
4. Visitor Relations: Serve as the first point of contact for visitors, offering a professional and welcoming experience.
5. Communication: Manage incoming and outgoing communication (email and post). Relay messages and coordinate internal communications across departments.
6. Event Coordination: Assist in organizing company events, meetings and holiday incentives; including travel arrangements and logistical support.
7. Financial Administration: Assist with basic duties such as invoicing, tracking expenses, and maintaining events budgets.
8. Health and Safety: Ensure that office health and safety policies are adhered to and assist with any compliance-related matters.
Contractor Care Responsibilities:
1. Onboarding Contractors: Manage the setup of new contractors, ensuring all documentation and contracts are in place for smooth onboarding.
2. Liaison with Umbrella Companies: Act as the point of contact between IN2 Consult and umbrella companies, ensuring contractors are set up correctly and their payments processed without issues.
3. Timesheet Management: Oversee the timesheet portal, ensuring contractors submit accurate timesheets in a timely manner. Verify and address any discrepancies or issues with timesheet submissions.
4. Weekly Payment Process: Coordinate the weekly payment process for contractors, ensuring that payments are processed on time and in accordance with contractual agreements.
5. Contractor Queries: Address and resolve any contractor-related inquiries, providing clear and professional communication on payment, documentation, and other administrative matters.
Qualifications:
1. Excellent organizational and multitasking skills with strong attention to detail.
2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and GSuite.
3. Ability to manage time effectively and work independently.
4. Strong communication and interpersonal skills.
5. Positive attitude with a proactive and solution-oriented mindset.
6. Ability to handle confidential information with discretion.
7. Prior experience in contractor care or liaising with umbrella companies is an advantage but not necessary.
Working Conditions:
Full-time position, Monday to Friday 9-5:30pm (One day per week remote working).
Competitive salary and benefits package including the opportunity to join the sales team on a lunch club, private health insurance, extended lunch break, additional remote working once per month.
Opportunity for growth and advancement within the company.
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