What you will do in your working day
* Accurately enter financial transactions and data into the company's accounting software, ensuring information is up-to-date and correctly categorized.
* Maintain and update spreadsheets used for tracking financial data, ensuring accuracy and completeness.
* Assist in processing incoming supplier invoices, verifying details such as amounts, dates, and supplier information.
* Ensure invoices are correctly coded to the appropriate expense accounts and cost centers.
* Match invoices to purchase orders and delivery notes, resolving any discrepancies with suppliers or internal departments.
* Prepare and process payment runs, ensuring timely payment to suppliers.
* Perform daily, weekly, and monthly bank reconciliations, comparing the company’s records to bank statements and identifying discrepancies.
* Reconcile supplier statements, ensuring all invoices are accounted for and any discrepancies are investigated and resolved.
* Organize and maintain both digital and physical financial records, ensuring documents are filed systematically and are easily retrievable.
* Ensure compliance with data retention policies and procedures.
* Provide support in the preparation of payroll.
* Assist in maintaining payroll records and preparing payroll reports.
* Perform general administrative tasks such as photocopying, scanning, and mailing documents.
* Assist in generating customer invoices based on sales orders and delivery records.
* Ensure accuracy of customer invoices, including correct pricing, discounts, and terms.
* Follow up with customers regarding outstanding invoices and assist in resolving billing issues.
* Assist in the analysis of variances and provide explanations for significant differences.
* Provide support for any additional tasks or projects as required by the finance team.
* Participate in continuous improvement initiatives to streamline financial processes and enhance efficiency.
* Assist in special projects as assigned, such as system implementations, process improvements, or financial analysis projects.
* Support the finance team in developing and documenting new procedures and policies.
The training you will be getting
Working towards completing Level 3 Assistant Accountant Apprenticeship Standard. Attendance one day per week at Hertford Regional College to achieve Level 3 AAT qualification.
What to expect at the end of your apprenticeship
There will be opportunities for progression and a permanent position subject to performance.