BOOKKEEPER
REPORTS TO: Head of Finance, Directors, and Managers.
PURPOSE OF POST:
1. To support the Directors and Manager in the preparation of the accounts.
2. To represent the company by handling telephone calls and visitors as appropriate.
3. To undertake and oversee the day to day office administration.
4. To be responsible for all accounting procedures relating to the homes, its residents and suppliers up to trial balance.
5. To operate the accounts software (Sage).
PRINCIPAL RESPONSIBILITIES
ADMINISTRATION AND GENERAL
1. Operate the telephone system and deal with incoming calls appropriately.
2. Manage and maintain all documentation and files including the archive.
3. Prepare reports and correspondence as required.
4. Produce statistical returns as required by the Directors or the Manager.
5. Keep the Directors and Manager fully briefed on all matters of concern regarding the accounts.
6. Good attention to detail to enter correct data into Sage and recognise errors.
7. Mathematical skills for accurate record keeping.
8. Administrative skills for filing financial records.
9. Multi-tasking and organisational skills to manage different financial duties, including the ability to prioritise tasks to meet deadlines.
PAYROLL:
1. Prepare monthly pay journals and posting on Sage.
ACCOUNTS
1. Manage and maintain all computerised (Sage) and manual accounts.
2. Manage petty cash including monthly reconciliation.
3. Keeping track of payments receivables and revenues.
4. Prepare spreadsheets to calculate or recalculate fees due for residents.
5. Produce monthly sales invoices for residents.
6. Maintain the sales and purchase ledgers and ensure that all invoicing and payments are made in accordance with the monthly schedule.
7. Prepare Bacs schedule for payment to authorisation level on Barclays.
8. Monitor debtors and advise the Manager as appropriate.
9. Monitor entries on Sage and process corrections as necessary.
10. Monthly bank reconciliation.
11. Produce monthly FNC & WCC payments schedule.
12. Verifying transactions and the accuracy of the business accounts.
13. Resolve queries relating to accounts.
14. Prepare End of Year accounts to Trial Balance.
15. Prepare accounts for VAT returns.
16. To be confident in the use of Excel, Office, Outlook and any other packages required to manage the role.
OTHER TASKS
1. To undertake any other tasks as required by the Directors or the Manager.
SALARY: £32K TO £37K
HOURS: 9:00-5:30 MONDAY TO FRIDAY
OFFICE BASED: NORTH HARROW, PINNER ROAD.
Locations: Harrow
Remote status: Hybrid Remote #J-18808-Ljbffr