The Artisan Group are looking for an Operations Assistant for a construction company based in High Wycombe.
The ideal candidate will enjoy working with a small team and be a good communicator with a general understanding of computer-based systems, basic spreadsheets, and email.
You have an eye for detail, and it excites you to complete tasks accurately and in full.
Complete training will be given for any other unique systems that we use internally. The company prides itself on using modern software and applications whenever possible.
Duties will include:
1. Logistics and operations:
Communicating with suppliers by phone, online portal, and email to place and change orders for our site-based activities.
2. Adjusting spreadsheets to capture correct cost information for orders and supplies, reconciling this information each day. You are thorough and like to be organized.
3. Recording assets such as machinery and other stock to each job.
4. Assisting our site-based teams with updates on material deliveries and chasing our suppliers for accurate updates. You can talk to people at all levels equally.
5. Compliance:
Checking that our site-based teams have submitted information daily to our portal through our app-based systems.
6. Helping monitor our fleet of plant, machinery, and vehicles as necessary.
7. Financial and administration:
Reconciling the purchase ledger to supplier statements and invoices, liaising with the Financial Director to ensure correct posting of invoices/costs against jobs. You like numbers and can find your way around a spreadsheet.
8. Compiling daily work sheets to ensure our work team attendances are recorded correctly, ready for payroll by others.
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